Address
Form of work Position Information
Position Title Program Assistant III, Wellness, Culinary, & Hospitality Position Type Staff Department WELLNESS, CULINARY, AND HOSPI FLSA Non-Exempt Union/Non Union Union Full Time or Part Time Full Time Grade 9 Salary Range Hiring Salary Range $44,090-$48,499/Annually Fixed Term/Tenure Track (Faculty Only) Regular or Temporary Regular Job Description Summary Responsible for performing complex, confidential and diversified administrative duties in support of faculty, staff, students and the college community.
Minimum Qualifications EDUCATION AND EXPERIENCE
- High School diploma required.
- Five years of related experience or required course work/certification and or specialized skills/training.
- Associates degree preferred.
KNOWLEDGE, SKILLS AND ABILITIES
- Demonstrated ability to coordinate and manage projects and meet deadlines
- Proven interpersonal, communication (oral and written), and customer service skills.
- Demonstrated proficiency in the use of relational databases, spreadsheets, web browsers, word processing, presentation software, financial systems, student systems, human resource information systems.
- Ability to achieve a high degree of accuracy with great attention to detail.
- Ability to maintain confidentiality; ability to work with a diverse population.
- Ability to work independently and to make decisions on own; organizational, analytical, and innovative critical thinking skills; mastery of proofreading, grammar, punctuation, and spelling.
- Ability and willingness to adapt to technological and business process changes.
CRITERIA: The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
ESSENTIAL DUTIES
ESSENTIAL DUTIES
- Act as a trusted agent of PGCC to allow building access to staff, students, instructors and others
- Receives incoming calls; greet visitors, schedule site tours, follow up with program inquiries and prospective students
- Provide program information to students.
- Responsible for opening and closing the PGCC offices
- Responsible for opening/closing classrooms and labs and overseeing areas identified by the building supervisor for repairs and cleaning issues.
- Serve as a liaison between the bookstore and the department to ensure that course material is ordered and available for upcoming semester. Work with publisher to obtain instructor copies of text / eBooks where applicable.
- Initiate, complete and verify requisitions for departmental expenses; work with Procurement Office to ensure purchases are complete.
- Initiate budget transfers with Accounting Office.
- Complete departmental expense reports; documenting and logging all receipts, tracking purchases and providing detailed information for auditing purposes when necessary.
- Assess equipment, supply needs, and manage inventories
- Work with Kitchen Manager in updating the Chair and Coordinator with ongoing inventory of culinary supplies to include perishable and nonperishable items.
- Develop inventory check list for the Wellness program to ensure that equipment is available at the start of each semester such as (free weights, mats, resistance bands, etc.).
- Maintain Department LMS Site (Canvas) with current department forms, Master Course Syllabus, College policies.
- Maintain Current Directory for the department
- Participate and coordinate Open Houses, career fairs, health fairs with department chair, coordinators and faculty members
- Assist coordinators with assignment sheets and other time-sensitive materials
- Email current Master Course Syllabus to all faculty at least two weeks prior to start of semester). Copying academic coordinators and chair.
- Monitors the functioning of office equipment in departmental offices (computers, copiers, printers, etc.) and requests maintenance, supplies and additional equipment as needed.
- Maintain the neatness of Adjunct offices and resource room.
- Serves as the liaison between Technology Services for scheduling all desk top upgrades and assisting technology with troubleshooting any issues
- Assist the Department Chair and Academic Coordinators with maintaining updates to manuals and written guidelines for faculty and staff: Provide updated manuals to faculty and staff and division office
- Print enrollment reports and sectional roster for Department Chair and Academic coordinators
- Assist students with online registration by request.
- Assist the Department Chair and Academic Coordinators in overseeing work study /culinary internship students.
- Assist faculty and staff in the use of instructional and office technology
- Assist the department in the development of promotional materials.
- Help faculty and staff in the use of online systems and digital learning platforms as needed.
- Perform related work as required.
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
OTHER REQUIREMENTS
OTHER REQUIREMENTS
- Must be able to work Monday thru Friday, 8:30 a.m. - 4:30 p.m.
- Ability to communicate effectively in spoken and written standard English.
- As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
- A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.
Posting Detail Information
Posting Number PGCC199511/12 Open Date 04/20/2023 Close Date 05/18/2023 Open Until Filled No Background Check Statement Prince George's Community College is committed to providing a safe campus community. PGCC conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, education verification, and when appropriate, a financial (credit) report or driving history check.
Special Instructions to Applicants Effective August 8, 2022, Prince George's Community College's current vaccine mandate will expire for students, faculty, and staff. Select exceptions may apply. Face coverings will be voluntary campus-wide, including in classrooms and instructional spaces. Although the College will no longer require new employees and students to be vaccinated as a condition of employment or instruction based on current public health conditions, COVID-19 vaccines and boosters are strongly recommended.
Application Status; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
Application Status; you will receive an email acknowledging receipt of your application, upon which time no further communication occurs unless selected for an interview or the position is filled. If recommended for hire, communication is immediately sent to your references listed on your application. Also, you will receive an email notification from HireRight requesting you to submit authorization to complete a background investigation.
