Program Assistant (Casual Hire)

Description

University of Hawai‘i, Kapi‘olani Community College, Office for Student Affairs is seeking applications for the Program Assistant (Casual Hire). Please see the information about the position, the duties and responsibilities, the minimum and desirable qualifications, and the job application attachments below:
Important note: Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees. Working Title: Program Assistant (Casual Hire) Position Number: Casual HireHiring Unit: Office for Student AffairsLocation: Kapi‘olani Community CollegeDate Posted: February 15, 2024Closing Date: February 23, 2024Salary: $28.85 per hour Schedule: Up to 19 hours per week Temporary/Permanent: TemporaryFunding: Special
Continuation is dependent on satisfactory performance, program needs, and renewal of funds.
Duties and Responsibilities:
Serve as the Program Assistant, directly supervised by the Student Parents Program (SPP) counselor. SPP supports all student parents and guardians of minor children as they attend Kapi’olani Community College. The SPP Counselor also serves as a Confidential Advocate for students who are seeking support for gender based violence and discrimination under Title IX mandates. This position will also provide adjunct support to the Ka’au Program for Mental Health and Wellness and the PAU Violence Coalition.Provide computer technology support, including maintaining program database and email list, updating student enrollment information on Banner, working with student records from STAR, etc. (Desired computer software knowledge: Banner, STAR, Laulima, Kuali, MS-Word, MS-Excel, MS-Access, MS-Publisher, MS-PowerPoint, Adobe Acrobat Professional, Canva or other graphic design software)Maintain and research scholarships and community resources databasesAssist in the vetting process of Scholarship applicants for UH System scholarship. (There are several scholarships administered by the Student Parent Program)Prepare requisitions, purchase orders and other operations using the Kuali Financial SystemProvide general admissions and academic advising, career planning assistance and referrals to campus and community resources, such as agencies for financial and food assistance, legal help, child-care, etc.Assist the SPP counselor in appropriately addressing and directing students who need Title IX confidential services (This position may be the first line of contact via phone or walk-in for students in crisis) Prepare for and facilitate information sessions, both in-person and on-line for prospective and current students to provide program information and other resources, and compile evaluationsProvide office support which includes creating and updating support materials, flyers, and resources, maintaining program email, ordering office supplies and materials, etc.Provide supervision to student assistants and peers (if applicable and funded) of SPP, Ka’au and PAU ViolenceCommunicate with external agencies such as First to Work, Child Care Connections, etc to encourage college enrollment of their clientele.Assist in planning, organizing, and conducting SPP, Ka’au and PAU Violence Coalition activities and special eventsServe as a back-up to the TRiO office manager who provides support to Ka’au, Title IX and the PAU Violence CoalitionAssist in Title IX initiatives such as publications and web support.
Minimum Qualifications:
Possession of a baccalaureate degree in Information Technology, Communications, Social Sciences, Education, Management, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for technology support, office operations, or academic advisingConsiderable working knowledge of principles, practices and techniques in the area of Student Affairs as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with Student Affairs Support Programs, such as FERPA and Title IX.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.Demonstrated ability to operate a personal computer, apply word processing software, and have familiarity with spreadsheets, data analysis and creating newsletters and flyers.For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Desirable Qualifications:
Professional experience in supporting adult learners in a college setting.Familiarity and ability to use Banner, STAR, Laulima, Kuali, MS-Word, MS-Excel, MS- Access, MS-Publisher, MS-PowerPoint, Adobe Acrobat Professional, Google Workspace, Canva or other graphic design softwareKnowledgeable of resources in the community that support parents, adults struggling with basic needs (food, housing, legal, behavioral health, etc)
INCOMPLETE APPLICATIONS WILL NOTBE CONSIDERED(Read the "To Apply" section carefully)
To Apply:Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:
Cover letter;Resume;The names and contact information (telephone number and email addresses) of at least three professional references; andOfficial graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.Academic record/grade summaries will NOT be accepted Diplomas and copies will NOT be accepted
Incomplete applications will NOTbe accepted.
NOTE: The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Kapi‘olani Community College and will not be returned.Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquires: Kapiolani Community College Human Resources Department, kapcchr@hawaii.edu OR (808) 734-9573EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Kapi'olani Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities. For more information or inquiries regarding these policies, contact Section 504 Coordinator, (808) 734-9575, 4303 Diamond Head Road, 'Ilima 209, Honolulu, HI 96816; Title IX Coordinator, (808) 734-9542, 4303 Diamond Head Road, 'Iliahi 116