Program Assistant - Asset Management

Excited about this role, but don't meet 100% of the expected qualifications listed above? We'd still love for you to apply! Catholic Charities Serving Central Washington is committed to building a diverse and inclusive workforce where unique experiences are valued and everyone has the opportunity to contribute. Research has continuously shown that women and people of color are less likely to apply to jobs unless they meet all the listed qualifications. We want to help overcome this trend and seek to make space for unique and relevant skills and attributes. So, when applying to Catholic Charities Serving Central Washington, rest assured that your application is reviewed by a living, breathing human being, and evaluated based on key competencies needed for success in the position. Questions or concerns? Contact recruiting@catholiccharitiescw.org, we'd be happy to connect!

You can do the work you love, be your authentic self, and make an impact in the lives of thousands. We believe in a culture rooted in community, collaboration, and growth. As an agency we are inspired by our Mission of bringing hope to life, especially those most in need.

Wage:

$20 - $24/hr.

Scheduled Work Hours:

Mon - Fri - 8:00 am to 5:00 pm

Benefits

• Medical/Dental

• FSA

• 403(b) Retirement

• Additional Voluntary Benefits

• Paid Holidays

• Vacation/Sick Leave

• Education Assistance Program

• Employee Assistance Program

• Longevity awards

Position Summary

The Program Assistant has a pivotal, multi-faceted role, providing high-level administrative support to the Property Management program. This position will report directly to the Asset and Property Management Associate Director at Catholic Charities Housing Services (CCHS). This position requires detail-oriented organization and communication. Primary duties include program coordination, administrative assistance and problem solving. The Program Assistant is a crucial member of the team, enabling senior management to focus on strategic responsibilities by managing administrative tasks and maintaining a well-organized work environment.

Responsibilities:

Administrative Support:

• Prepares reports
• Presentations and documents
• Assists with data analysis as needed

Maintains communication with program participants, stakeholders, and partners.

Meeting Support:

• Arranges and prepares for meetings.
• Taking Minutes
• Following up on action items

Confidentiality:

• Maintains strict confidentiality of sensitive information and handles it with the utmost discretion

Information Management:

• Organizes and maintains digital and physical files
• Ensures quick retrieval of information.

Problem-Solving:

• Anticipates and addresses administrative challenges and finds solutions to streamline processes

Perform other duties as assigned

Job Requirements:

The following requirements are those that are normally required for the performance of this position. Any disabled applicant who does not meet one or more of the requirements, but who can perform the essential functions of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.

Physical Requirements:

This position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring moderate physical exertion, talking, and hearing on a regular basis to perform the job requirement. These physical demands are required up to 80% of the time.

Non-Physical Requirements:

Education

• High School Diploma required
• BA/BS from an accredited college or university, preferred.

Experience

• Minimum of 2 years proven working experience in administrative assistance, property management, or project management

Special Skills

• Ability to work independently
• Ability to take initiative and problem-solving skills
• Customer service and interpersonal skills
• Ability to work efficiently as part of a team
• Ability to communicate effectively both orally and in writing
• Strong organizational and time management skills
• Ability to handle confidential information with discretion
• Ability to receive general instruction and supervision
• High level of professionalism
• Willingness to travel (occasionally, generally in state)
• Bilingual (English/Spanish) preferred, but not required

Licensure, Registration, Certification

• Valid Washington State driver’s license and minimum required liability insurance for WA State

Employment is conditional upon:

• Being cleared by criminal background check and fingerprinting when required