Program Aide

Job Description:
Campus Title: Program Aide
Budget Title: Program Aide
Unit: CSEA-ASU
Department: Institutional Advancement
Professional Rank and Salary Range: SG-13; $50,347
Duration: Calendar year (12-month schedule)
Brief Description of Duties:
SUNY Morrisville is seeking a Program Aide to join our Institutional Advancement team.
The Program Aide will provide administrative support and office management for Institutional Advancement in areas of gift processing, data management, and budget support. They also serve as the first point of contact for alumni, donors, and others who call or visit the office.
Primary Responsibilities include but are not limited to:

• Processes and acknowledges all gifts using Banner 9. Liaises with the Morrisville Auxiliary Corporation's accountant to code, record and receipt all gifts and pledges.
• Serves as the entry point for visitors and callers, answering questions when possible and directing inquiries when appropriate. Ensures that all callers and visitors receive excellent customer service whether they are students, alumni, donors, or guests.
• Tracks Foundation official filings including tax returns, IRS filings, contracts, gift agreements and pledge schedules in adherence with NYS non-profit law.
• Manages the budget for Institutional Advancement and the president's Foundation accounts, keeping track of revenue, purchase orders, invoices, and other day-to-day business.
• Reviews all invoices to the Foundation and processes them through the SAGE APA system. Works with the submitting department to ensure all processes and procedures are followed.
• Coordinates MCF Board activities including meeting management and documents, agendas, and minutes. Supports donor events with invitation lists, invitation management, RSVPs, and event logistics especially those involving dedications, receptions, and major campus events.
• Assists the Director of Annual Giving and Alumni Relations as the data manager, compiling weekly gift reports, monthly accounting reports, as well as additional data reporting needs for Institutional Advancement.

Requirements:
Minimum Qualifications
There are two-ways to qualify for this position:

1. Must have taken, passed and be reachable on the Program Aide Civil Service Exam OR
2. Transitional: One year of permanent competitive service in a clerical, keyboarding, secretarial, or paraprofessional title allocated to Grade 5 or higher and eligible for a 70.1 transfer.

Additional Information:
SUNY Morrisville is committed to creating a vibrant community enriched by diverse perspectives, talents and experiences, and prohibits discrimination in employment based on gender, race, ethnicity, nationality, physical capability, age, creed, sexual identity, veteran status, and economic means. We encourage applications from candidates who share this commitment and will contribute to the diversity of our college community, especially members of historically under-represented groups. AA/EEO/ADA
In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY Morrisville; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY Morrisville University Police at (315) 684-6410, Office of Student Rights and Responsibilities at (315) 684-6070, Office of Human Resources at (315) 684-6038 and or by accessing the following web site https://www.morrisville.edu/contact/offices/university-police/clery-act
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Application Instructions:
Application Deadline: Although applications will be accepted until the position is filled, candidates should submit their application by as soon as possible, to assure optimal consideration.
Application Procedure: Application materials are required to be submitted on-line at http://www.morrisville.edu/careers
Please provide Cover Letter, Resume, and at least three employment references (we will not contact references without prior permission).