AddressPosition Objective: Provide services as a Procurement Technician in support of the overall functions of the National Cancer Institute (NCI) within the National Institutes of Health (NIH). This position will independently provide support services to satisfy the overall operational objectives of the NCI/OM.
Duties and Responsibilities:
Maintain all purchase order files, both current and closed. 1
Organize and maintain purchase order files.
Check submitted documents for completeness and compliance with regulations and policies. Ensure that all files are complete and in order and final payment has been made before closing out. Maintain records on closed contracts and, in accordance with NIH regulations.
Perform purchase order closeout and dispose of records in accordance with GSA and NIH records disposition schedules. 2
Coordinate shipment of contract files to and retrieval from the Federal Records Centers; coordinate destruction of files. 3
Coordinate destruction of files identified by the Contracting Office. 4
Coordinate with staff on the processing of day-to-day actions related to purchasing. Assist in the distribution of outgoing contract documents.
Monitor and prepare purchase requests/requisitions for office supplies and equipment.
Perform assignments which require research pertaining to the supporting acquisitions.
Perform quality assurance on data related to procurements .
Edit and format procurement documents, correspondence and memos
Follow up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems.
Prepare receiving documentation upon receipt of supplies, equipment or services and promptly forward to administrative staff to insure prompt payment to vendors.
Use various acquisition systems such as NIH New Business System (NBS) and nVision for reporting; enter, update and track data in established spreadsheets.
Distribute invoices, input data into Invoice Log. Log contract modifications and contract awards.
Maintain records on closed invoices and in accordance with NIH regulations.
Work with staff on creating, reviewing, formatting, editing, tracking and maintaining associated files related to purchases (i.e. acquisition packages, contract files, etc.).
Assist with training of new Procurement Technicians. Conduct research via internet and systems searches.
Communicate phone messages that were received to appropriate OA staff member.
Perform clerical activities such as updating OA management shared calendars and keeping meetings up to date and organized.
Type a variety of documents, to include, but not limited to, letters, memorandums, and any other assigned material, (reports, schedules, agendas, manuscripts, etc.), obtains clearances.
Work products and documents related to performing a variety of special assignments which require research of administrative issues, organizational and functional responsibilities; use various systems such as NIH New Business System (NBS), and nVision; assist in the distribution of outgoing purchase orders; coordinate with staff in processing day-to-day actions. - Monthly
Work products and documents related to sending out e-mail communications regarding purchase order issues; obtain and distribute monthly reports; perform general office filing; conduct research via internet and systems searches. - Monthly
Work products and documents related to typing a variety of documents, to include, but not limited to, letters, memorandums, and any other assigned material, (reports, schedules, agendas, manuscripts, etc.); obtain clearances as needed. - Monthly
Basic Qualifications:
Minimum of high school diploma required.
Minimum of five (5) years of experience in a related field.
Skilled in MS Office Suite.
Knowledge of Federal Acquisition Regulation (FAR).
Minimum Qualifications:
Associate’s degree preferred (years of experience can also be considered).
Knowledge of correct grammar, spelling, punctuation, capitalization, and style.
Ability to multi-task and pay close attention to detail.
Excellent analytical, organizational and time management skills.
Strong communication skills, both oral and written.
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
This position is contingent upon contract award.
Requisition ID: 6563
