AddressPosition Objective: Provide services as a Procurement Technician in support of the overall functions of the Office of the Director (OD) within the National Institutes of Health (NIH). This position will support the Business Office Branch of the Office of Innovation and Information Technology with IT procurements, acquisitions packages, response to data calls, including data entry. Knowledge of NIH systems including POTS and NBS are preferred. Great teamwork, collaboration, and communication skills. Excellent customer service a must.
Duties and Responsibilities:
Prepare purchase requests for a variety of equipment, supplies, and services; prepare supporting documentation.
Review purchase requests submitted by end users, ensuring accuracy in completion of order requests in NIH ordering system (i.e. POTS).
Ensure that all files are complete and in order and final payment has been made before closing out.
Follow up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems.
Enter all data into reporting systems in accordance with regulations.
Enter data into spreadsheets for purchasing files, utilizing Microsoft Excel.
Maintain invoice work logs and communication in the Shared Point Drive. 1
Follow-up to assure receiving is entered timely and invoices are paid promptly.
Contact vendors to clarify various questions on invoices, ACH information, and discrepancies in shipments and receiving documents.
Work with purchasing agents with the reconciliation cycle of their purchase cards.
Prepare, reformat and edit statements of work from multiple sources. 5
Work with staff on creating, reviewing, formatting, editing, tracking and maintaining associated files related to purchases (i.e. acquisition packages, contract files, etc.). 3
Work with different groups to project their needs and ensure that those needs are met with no disruption of project planning. 4
Perform quality assurance on data related to procurements. 2
Basic Qualifications:
Associate’s degree in general business or a related discipline.
Certified Purchasing Professional (CPP)
Skilled in POTS.
Knowledge of Federal Acquisition Regulation (FAR), supply and equipment requisitions/acquisitions, contract lifecycle management, tracking and reconciliation, price/cost analysis, customer service, invoice management, and technical writing.
Minimum Qualifications:
Ability to multi-task and pay close attention to detail.
Excellent analytical, organizational and time management skills.
Strong communication skills, both oral and written.
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
This position is contingent upon contract award.
Requisition ID: 6571
