Procurement Specialist

The Procurement Specialist assists with daily operations and acts as the link between supply orders and customer orders in a fast-paced, high-energy environment.

RESPONSIBILITIES (include but are not limited to the following):

·         Assure that terms and conditions for contracts are within specifications and report performance issues

·         Investigate supplier concerns and provide strategic solutions

·         Manage all freight quotes

·         Enter POs and manage item records - This includes updating data according to a set schedule or at another user’s request

·         Track schedules of goods and blanket POs

·         Work to maintain data integrity, support quality control procedures, examine data for errors, and resolve issues (i.e., resolve discrepancies on RFPs)

·         Prepare comprehensive excel reports including weekly and monthly sales reports

·         Work on the open DSPO report to obtain supplier ship dates and enter those into the PO

·         Follow up with suppliers on PO lines that have a planned ship date that is at least one week past due to confirm new planned ship date

·         Resolve discrepancies between PO and packing slip/supplier invoice

·         Maintain a high degree of communication with account managers to assist them in the selection of products and help them regarding orders

·         Manage and build relationships with suppliers to ensure drop ships are being processed timely and accurately

·         Ensure that orders are accurately entered into the sales system, make corrections, investigate, and work with internal staff quickly to resolve order problems

·         Verify commission rates

·         Ensure compliance with all company policies and procedures

·         Manage return process to ensure returns are processed accordingly in system and associated to appropriate salesperson

·         Identify opportunities to create efficiencies in order entry, and PO processes

·         Perform related activities as assigned

REQUIREMENTS:

·         3 to 5 years of experience in related positions such as purchasing and order management

·         Must work well under pressure while having excellent attention for details

·         Communicate with tact and diplomacy

·         Must have the ability to work independently, take initiative to complete duties, take ownership of problems to find solutions

·         Be a team player who wants to contribute to a thriving environment

·         Be proficient in Microsoft Office Suite