Procurement Contract Specialist (Levels Ii - Iv)

Job Title:Procurement Contract Specialist (Levels II - IV)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57343
Department

Procurement Services

Responsibilities

This intermediate-level position is responsible for assisting in the management of the Contract Administration program within Procurement Services. This position serves the Contract Administration program while maintaining integrity and accuracy of contract records, files, and ensuring contract compliance relevant to the University, State, and Federal regulations. Proactively coordinates and executes contract sourcing opportunities utilizing a high degree of initiative and independent judgement. This position reviews a wide range of procurement requests including long term and unique strategically sourced contracts while ensuring money is spent wisely. Provides guidance to level I Specialists.

• Contract Review: Assist in initial review of moderately complex contracts, amendments, addendums of university contracts. Assist FSU Procurement Services and university staff/faculty to ensure correct contract template use and/or best method to complete contract.
• Contract Management Database: Oversee the contract database and associated files, using the database to assist users tracking contract life cycle milestones (i.e., renewals, amendments, expirations and early termination) and deliverables.
• Maintain the contract compliance module within Jaggaer (known as SpearMart), which includes uploading contracts, setting up parameters, tracking of contract deliverables, overseeing the contract database and associated files for documentation and archiving contract documents.
• Prepare and distribute moderately complex reports and analyses of statistical data to facilitate planning and maintenance of accurate contract record files. Maintains integrity and accuracy of contract records and files.
• Contract Management Training and Documentation: assist in the implementation of and conduct trainings on contract management and administration for both internal and external customers. Maintains documentation of contract manuals, policies, procedures, and other program resources.
• Develop and maintain constructive and cooperative working relationships with colleagues, management, and campus stakeholders. Act in a consultative role with departments to identify and make changes to contract terms and conditions, mitigate risk, and ensure successful contract execution.
• Maintain expertise and create goals for professional development in an effort to continuously improve and broaden knowledge in procurement of goods/services and contract administration. Keep current on products, technologies, cost trends, market conditions, and potential improvements to contract/procurement techniques and procedures.

Qualifications

A Bachelor's degree and three years of experience; or a high school diploma or equivalent and seven years of experience. (Note: a combination of post high school education and experience equal to seven years.)

Preferred Qualifications

• Ability to adhere to ethical business practices and promote ethical behavior. Daily conduct is honest and reliable, maintains confidentiality, acknowledges mistakes, refrains from behavior that may foster an appearance of conflict of interest.
• Ability to demonstrate effective customer service skills.
• Ability to interact positively with various groups and act as a resource proactively consulting with and advising faculty/staff. Takes initiative to engage and respond to departmental needs. Develops rapport with suppliers and contributes positively to the team.
• Ability to gather, interpret, report, and/or edit information.
• Ability to make purchasing decisions based on independent research and judgment. Assesses available information and selects best solution among options using appropriate business acumen.
• Knowledge of purchasing, procurement, budgeting, and administrative management. Demonstrates initiative to learn and improve.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

This is a career ladder position. The appropriate hiring level will be determined based on candidate's education & experience.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.