Procurement Analyst

Salary: $48,860.00 - $90,390.00 Annually
Location : North Carolina 27610, NC
Job Type: Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 2023-00924
Department: Transit Operations - Trans Svc
Opening Date: 01/29/2024
Closing Date: 2/19/2024 11:59 PM Eastern
Work Hours: Monday - Friday 8:00am - 5:00pm
Hiring Range: $48,860.00 - $65,000.00
Job Description
This position is being re-advertised. Candidates who have previously submitted an application and were referred to the hiring manager are still being considered and do not need to reapply.
The Transit division's fiscal team is hiring for a Procurement Analyst to provide professional work in the procurement of goods and services, particularly in accordance with Federal grant requirements. This position is located at the GoRaleigh Operations Center at 4104 Poole Road. The Procurement Department is devoted to providing professional procurement and contract administration services for the City. This position offers a hybrid schedule with an opportunity to telework.
Duties and Responsibilities

• Coordinate with staff to prepare contract packages and ensure that all necessary procurement elements are included. Diligently track internal and external approval workflow through to final execution. Monitor and respond to approval delays in an efficient manner.
• Provide training and guidance to suppliers and staff regarding procurement processes and systems; provide support in resolving issues and discrepancies; maintain communication with suppliers and internal customers providing support and timely information.
• Review and analyze procurement data and processes; provide information and recommendations related to spending, payments, contracts, bid opportunities and/or process improvements.
• Prepare, manage and submit procurement requisitions; monitor processes and workflow approvals.
• Participate in internal and external audits and reviews, including annual Single Audit and Federal Transit Administration (FTA) Triennial Review. Maintain complete and accurate procurement records in accordance with federal, state and local requirements. Provide requested documentation during audits and reviews as needed.
• Create and maintain tracking tools to streamline procurement processes. Identify areas for improvement and implements effective solutions.
• Track lifecycle of all contract agreements. Anticipate expiration dates and other procurement actions and coordinate with staff on next steps.
• Prepare procurement reporting, including required federal reporting related to Disadvantaged Business Enterprise (DBE) activities. Develop tracking tools to accurately capture requested data.
• Provide professional support of functional activities which may include: supplier records management, accounts payable verification / reconciliation; and / or other related processes.
• Prepare memos and other correspondence for management, city leadership and City Council to provide information and/or obtain approval for procurement actions.
• Maintains current and comprehensive knowledge of federal, state and city procurement policies. Regularly attend trainings, read authoritative literature, and stays abreast of changes in regulations. Provide guidance to staff.
• Prepare and maintain reports on purchase-related activities and metrics.

Typical Qualifications
Education and Experience
Bachelor's degree in business administration, finance or directly related field and one year of professional procurement experience involving the purchase of goods and services, preferably in the public sector.
OR
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.
Licensing/Certifications

• Valid North Carolina Class C Driver's License with a satisfactory driving record or ability to obtain within 60 days of hire.

Additional Information
Knowledge Of:

• Principles and practices of program administration and management. Principles and applications of critical thinking and analysis.
• Principles and methods of qualitative and quantitative research. Best practices, trends and emerging technologies.
• Principles and practices of procurement administration. Modern budget practices.
• Applicable federal, state and local laws, codes, regulations (based on assignment). Customer service principles.
• Specialized equipment relevant to area of assignment. Modern office technology.

Skill In:

• Administering procurement processes and monitoring program compliance. Gathering data, analyzing findings and applying logic and reason.
• Researching industry trends, solutions and best practices.
• Interpreting, monitoring and reporting financial information and statistics. Authoring and preparing original reports, documents and presentations. Monitoring purchasing and/or contract schedules, status and compliance. Organizing and maintaining program/process documentation, schedules, records and files.
• Coordinating deadlines and prioritizing competing demands.
• Interpreting and applying applicable laws, codes, regulations and standards (based on assignment).
• Providing customer service.
• Utilizing a computer and relevant software applications.
• Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction.

When you join the City of Raleigh's work family as a full-time employee, your benefits are an important part of your "total rewards". Your benefits impact many aspects of your life including your health, your finances, and the protection of your family. The City provides a comprehensive benefits package as part of our total rewards program to support you through important events in your life, to enhance your life outside work, and to help you plan and prepare for the future.
To find out about the City's benefits package, and other programs, please visit our Employee Benefits page: https://raleighnc.gov/services/jobs-and-volunteering/pay-and-benefits
The City employs temporary and seasonal employees who generally are scheduled to work on a short-term basis. However, if you are hired as a temporary or seasonal employee, or as an intern, you are not eligible for the City of Raleigh's benefits.
01
Please select your highest level of education completed.

• Some high school
• High school diploma (or GED)
• Some college
• Associate's degree
• Bachelor's degree
• Master's degree
• PhD or other professional degree

02
How much relevant or comparable work experience do you have in this field?

• None
• Less than 1 year
• 1 to less than 2 years
• 2 to less than 3 years
• 3 to less than 4 years
• 4 to less than 5 years
• 5 to less than 6 years
• 6 to less than 7 years
• 7 to less than 8 years
• 8 to less than 9 years
• 9 to less than 10 years
• 10 years or more

03
Do you have a valid North Carolina Driver's License Class C or the ability to obtain one within 60 days of hire?

• Yes, I currently have a valid NC Driver's License.
• I do not currently have a valid NC Driver's License, but I can obtain one within 60 days of hire.
• No, I do not currently have a valid NC Driver's License and NO, I cannot obtain one within 60 days of hire.

04
How much relevant work experience do you have in working with Federal grant procurement requirements?

• None
• Less than 1 year
• 1 to less than 2 years
• 2 to less than 3 years
• 3 to less than 4 years
• 4 to less than 5 years
• 5 to less than 6 years
• 6 to less than 7 years
• 7 to less than 8 years
• 8 to less than 9 years
• 9 to less than 10 years
• 10 or more years

Required Question