Planning Clerk

This position devotes a significant amount of time on routine administrative tasks and works closely with the public on a regular basis to provide customer service on planning issues. Perform work requiring clerical skills, public relations, research, and must be able to work with minimum supervision.

Essential Duties and Responsibilities: the following functions have been determined by the Director of Planning & Community Development to be essential to the successful performance of the position:

Manage filing system records for the Planning Department

Create and distribute public notices, advertisements, etc. for Planning applications, meeting and events

Provide front line assistance regarding telephone and counter enquires concerning Planning and related matters

Assist with preparation of letters, agreements, reports, etc. to Council, committees and various other parties

Archive Planning Department files and documents

Maintain and update Planning database with all relevant files, applications, enquiries, etc.

Assist City staff at meetings; take effective notes and transcribe recorded minutes for use as a permanent record

Maintain accurate records of all correspondence

Maintain Docket File of petitions presented to City of Portage Board of Zoning Appeals, City of Portage Plan Commission, and City of Portage Development Review Committee

Manage meeting calendars; create and mail committee meeting packages; prepare public notices and property owner verifications

Attend meetings of the City of Portage Board of Zoning Appeals, City of Portage Plan Commission, City of Portage Development Review Committee, City of Portage Board of Public Works and Safety, City of Portage Common Council, and City of Portage Traffic Commission as required by the Director

Other duties designated by the Director

Job Type: Full-time

Pay: Up to $43,750.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Portage, IN 46368: Relocate before starting work (Required)

Work Location: In person