Planned Maintenance Coordinator - Facilities Planning & Management

Scheduled Hours
40
Position Summary
The Planned Maintenance (PM) Coordinator is responsible for supporting the Manager and Assistant Manager of Engineered Systems with the planning, maintaining, scheduling and coordinating of preventative maintenance. The PM Coordinator works closely with the Planned Maintenance group, maintenance Zones, and other relevant departments to execute Planned Maintenance plans.
This position will work primarily onsite, Monday-Friday.
Job Description
Primary Duties & Responsibilities

• Supports the development of and maintains a comprehensive maintenance plan that outlines all scheduled maintenance tasks for equipment, machinery, of facilities.
• Identifies assets, creates job plans and Planned Maintenance schedules in the CMMS system that include information of the scope of work, safety precautions, required materials and estimated labor hours.
• Coordinates with zone staff for the delivery of the necessary resources, tools, and materials for scheduled maintenance activities. Makes purchase requests and orders supplies to ensure the correct materials are delivered to the right location at the right time.
• Maintains accurate records of equipment and asset data, including maintenance history, performance metrics, and maintenance costs. Maintains records and makes misc. updates to documents as needed.
• Performs other duties as assigned.

Working Conditions
Works on campus five (5) days a week and travels among campuses. Will be exposed to office environments, equipment rooms, some roofs when collecting asset information. Some remote work is possible but subject to operational needs and manager approval.
Preferred Qualifications

• Associates degree.
• Four years of experience in a similar role in a facilities environment.
• Experience coordinating work and Planned Maintenance.
• Familiarity with Maximo or CMMS system.
• Proficiency with variety of computer software and data input.
• Exceptional attention to detail.
• Highly capable of working independently, with the ability to make decisions ensuring the PM's can be successfully completed with minimal direction from manager.
• Ability to understand basic building systems/concepts.
• Proficient in Microsoft (Excel, Word, Outlook).
• Strong organizational skills with the ability to communicate with a broad and diverse range of people.

Required Qualifications

• High school diploma or equivalent high school certification.
• Three years of experience in an administrative or coordination role; r equivalent combination of education and experience.

Grade
G08-H
Salary Range
$20.76 - $32.21 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.