Permit Administrative Technician (40 Hrs./Wk., 260 Days)

SUMMARY DESCRIPTION

Under general supervision of the Assistant Director of Planning and Design, the Permit Administrative Technician performs highly responsible and complex secretarial/technical work requiring the frequent exercise of independent judgment in applying and interpreting established departmental policies and procedures, and in maintaining the administrative and secretarial/clerical functions and activities of a major unit, department or school office.

ESSENTIAL DUTIES & RESPONSIBILITIES

Permitting Duties

• Works with Planning Managers to review and submit plans that require a permit with the appropriate governing agency.
• Assembles required documentation for permitting. This includes, but is not limited to: ensuring appropriate number of documents are prepared and distributed, ensuring all required forms are attached, fills out permit applications.
• Responsible for checking on progress of comments from the authority and coordinating responses/corrections from the Planning Manager/Consultants for resubmittal.
• Responsible for checking on progress of all permits.
• Responsible for paying final permit fees after permit has been approved.
• Ensure project closeout (final sign off) is retained from PM and logged.
• Performs other duties as assigned.

Secretarial Duties

• Prepares Purchase Order (PO) requests, processes overages, invoices, and performs all administrative activities related to the processing of PO's.
• Enters all purchasing information into the financial system database.
• Filing (paper/electronic) of all completed projects into the appropriate database.
• Distributes mail and provides back up for payroll functions as needed.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

: Any combination of education/experience that could likely provide the required knowledge in qualifying. A typical way to obtain the knowledge and skills would be:

: Equivalent to a high school diploma.

and

: Four (4) years of responsible secretarial experience, particularly in an office that required a variety of difficult, complex secretarial responsibilities

: None.

OTHER JOB REQUIREMENTS

None.

PREFERRED QUALIFICATIONS

General knowledge of the process of commercial design, permitting, construction and reading floor plans a plus.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

• Modern office practices and procedures.
• Filing systems.
• Grammar, spelling, vocabulary and simple mathematical computations.
• Letter and memorandum composition.
• Computer operations and scanners.
• Budgeting and bookkeeping.
• Financial and statistical record keeping methods.
• Superior knowledge of Business Plus as well as Microsoft Office computer programs, Excel, Word.
• Working with minimal supervision.
• General knowledge of reading blueprints.
• Working cooperatively with people. Displaying tact and courtesy.
• Communicating with diverse groups.
• Maintaining sensitive and confidential information.
• Developing and applying procedures and planning and organizing work effectively.
• Reading and interpreting complex verbal and written instructions.
• Setting priorities.
• Being attentive to detail.
• Adapting to changing priorities and working with frequent interruptions.

WORK ENVIRONMENT/CONDITIONS

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meetings and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is 50% sedentary and 50% driving and delivering documents. Lifting loads up to 50 lbs. is sometimes required.

THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.

The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.

Site(s)Capital ProjectsInternal Job Number2023-24-E240946Salary

Grade 21

Sch A: $20.94 (entry step)

Sch B: $24.77 (entry step)

Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position.

Additional Job Information

This is a 40 hour per week, 260 day position.

INCENTIVES

Eligible employees of WCSD receive different benefits depending on their scheduled hours per week.

Eligible Employees who regularly work less than 20 hours per week receive Social Security benefits, salary increases, longevity bonuses, and credit union benefits.

Eligible Employees who regularly work 20 to 24.75 hours per week receive PERS retirement benefits, which are lifetime pension plans for public employees in various states,

In addition to the benefits above. Eligible Employees who regularly work 25 to 27.25 hours per week receive all the benefits above except medical, dental, and vision insurance.

Eligible Employees who regularly work 27.5 hours per week or more receive full benefits of the district, including medical, dental, and vision insurance, holiday pay, vacation pay, sick leave, life insurance, and insurance premiums for summer months.

Beginning July 1,2023: If you are enrolling in our health insurance plan and submit all proper documentation, you should know that there is no waiting period, your medical, dental, vision and life insurance will become effective on your first contracted work day.

All eligible employees also enjoy no state income tax and no Social Security deductions for most positions working 20 hours per week or more.

New employees will be fingerprinted upon hire and every five years thereafter and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Non-licensed employees will have $58.50 deduction when their fingerprints are completed every five years. Fingerprint fees are subject to change.

Temporary employees working less than 6 months do not receive benefits.

Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at (775) 348-0321.

Job Type: Full-time

Pay: $20.94 - $24.77 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Reno, NV 89512: Relocate before starting work (Required)

Work Location: In person