Address
Form of work
SalaryJob Title:
People Operations AssistantReq:
2024-0121Location:
Department:
Human ResourcesShift:
DaysType:
Full TimeFTE:
1Hours:
City State:
Renton, WASalary Range:
Min $19.37 - Max $27.01 DOE
Job Description:
JOB DESCRIPTION
The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands, and work environment conditions. Position descriptions are reviewed and revised to meet the changing needs of the organization.
TITLE:People Operations Assistant
JOB OVERVIEW: Provides administrative support to all functional areas of the Human Resources Department. This position supports front desk phone inquiries and walk in customer service activities, data entry and overall general office administration.
DEPARTMENT: Human Resources
WORK HOURS: Full Time - Typical hours are Monday - Friday, 7:30 am - 4:00 p.m. or as arranged.
REPORTS TO: Manager, Organizational Development
PREREQUISITES:
- Associate's degree, preferred.
2. Minimum one (1) year office and/or customer service experience, required.
3. Proficient in PC/Computer skills to include MS Windows and MS Office Suite.
QUALIFICATIONS:
- Problem solving - ability to identify and resolve problems in a timely manner, gathers and analyzes information skillfully.
- Interpersonal Skills - ability to maintain confidentiality, remain open to others' ideas while assuming positive intent and exhibits willingness to accept and provide feedback in a professional manner.
- Communication - ability to communicate effectively in a verbal or written manner in any circumstance, ability to read and interpret written information, ability to present professional work products free from error in a concise and accurate manner.
- Planning/organization - ability to prioritize and plans work activities, uses time efficiently and develops realistic action plans.
- Adaptability - ability to adapt to frequent changes in the work environment while managing competing demands.
- Dependability - ability to report to work as scheduled in a hybrid work model both independently and within a team.
UNIQUE PHYSICAL/MENTAL DEMANDS, ENVIRONMENT, AND WORKING CONDITIONS:
Requires the ability to organize and prioritize work and to handle multiple demands simultaneously. Requires the ability to work effectively with all levels of staff and leadership. Sitting and/or standing for extended periods of time. Extensive computer work.
PERFORMANCE RESPONSIBILITIES:
A. Generic Job Functions:See Generic Job Description for Administrative Partner.
B. Unique Job Functions:
- Performs customer service functions via the Human Resources front desk and phone systems.
- Provide administrative support to all functional areas of the Human Resources department.
- Performs clerical functions such as, making photocopies, filing, faxing, and distributes mail.
- Prepares new employee files and maintains personnel files and records.
- Perform data entry functions in an HRIS system.
- Supports New Employee and New Leader Orientation.
- Assist internal and external applicants with online applications.
- After appropriate review responds to personnel file subpoena request and verification of employment.
- Maintains confidentiality regarding organizational activities and communications.
- Order office supplies and process invoices via online applications.
- Performs other duties as assigned.
Created: 1/24
Grade: NC18
FLSA: NE
Cost Center: 8650
Job Qualifications:
PREREQUISITES:
- Associate's degree, preferred.
2. Minimum one (1) year office and/or customer service experience, required.
3. Proficient in PC/Computer skills to include MS Windows and MS Office Suite.
QUALIFICATIONS:
- Problem solving - ability to identify and resolve problems in a timely manner, gathers and analyzes information skillfully.
- Interpersonal Skills - ability to maintain confidentiality, remain open to others' ideas while assuming positive intent and exhibits willingness to accept and provide feedback in a professional manner.
- Communication - ability to communicate effectively in a verbal or written manner in any circumstance, ability to read and interpret written information, ability to present professional work products free from error in a concise and accurate manner.
- Planning/organization - ability to prioritize and plans work activities, uses time efficiently and develops realistic action plans.
- Adaptability - ability to adapt to frequent changes in the work environment while managing competing demands.
- Dependability - ability to report to work as scheduled in a hybrid work model both independently and within a team.
Additional Links:
PHR Information
