Payroll Supervisor

Work where your work matters. Work at CCRC.
CCRC prides itself as a workplace of choice for passionate talent, driven by our mission to cultivate child, family and community well-being. Whether the position works directly with the public or supports our programs, every position is vital to our mission's success and reputation as a leader. We are not your typical non-profit. We are 900+ people strong and growing!
Hiring range: $90,000-$98,045.57 per year
The Payroll Supervisor oversees the distribution of paychecks and direct deposit programs and prepares all payroll operational processes for final approval by the HR Employment Manager or Accounting Manager. The Payroll Supervisor provides training to team on policies, regulations, and processes, and leads team members with resolving errors or responding to inquiries. The Payroll Supervisor is the first level escalation for complaints or complex error resolution, and escalates situations as appropriate.
This position is fulltime, hybrid with the option of working Mondays remotely, and Tuesday through Friday onsite, in office depending upon business needs.
Essential Duties And Responsibilities
Within a team environment, this position will perform the:
Payroll Staff Supervision 50%
Supervise, support, and provide guidance to payroll staff to ensure accurate and timely processing of regular and off-cycle payroll, ensure California and Federal wage and hour and FLSA compliance
Delegate and schedule payroll functional tasks between team members to ensure a system of checks and balances for processing, review the processed payroll to identify and resolve any discrepancies before submitting for final approval, prepare payroll bank transfers for final approval.
Payroll Functions Supervisor 50%
Provide high level customer service to inquiries related to payroll and act as first level escalation for resolutions should payroll staff be unable to resolve the stakeholder's inquiry.
Administer and lead payroll related audits including, but not limited to fiscal, internal, funder, 403b, EDD, and worker's compensation audits and calculation support, such as calculating annual amount for agencies budget, perform mid-year analysis and support the annual audit with the insurance company auditors.
Oversee preparation and review of journal entries for payroll funding, payroll taxes, garnishment payments and reclassifications as needed. Reconcile payroll tax and garnishment liability accounts to the general ledger.
Work iteratively and efficiently with payroll system vendor to implement, test, execute, and revise any payroll related solutions to resolve issues and increase effectiveness and accuracy of payroll processing and reporting
Oversee maintenance of employee payroll allocations in payroll system; prepare monthly allocations of expenses to contracts in accordance with the agencies Cost Allocation plan. Work with Grant Accountants on the process of gathering and updating information in the cost allocation models and accounting system.
Oversee management of Employee Self Service requests for W-4 updates and direct deposit changes. Provide guidance and instructions to employees in the submission of self service requests accordingly.
Job Specifications
Minimum Required
Education/Experience:
High School Diploma / GED and 5 years of payroll processing experience of which 3 years of Payroll Supervisory or leadership experience, or
Bachelor's Degree and 3 years payroll processing experience of which 1 year Payroll Supervisory or leadership experience
1 year of Workday Payroll Processing experience for an employee base of at least 1000 FTE
Professional/Technical Certifications: n/a
Technical Requirements:
Working knowledge of Generally Accepted Accounting Principles
Strong computer skills, including intermediate knowledge of Excel and Word; proficient in all other Microsoft Office applications and video conferencing (Outlook, Teams, Zoom, etc.).
General experience with computerized accounting system.
Behavioral:
Strong and effective written and verbal communication and interpersonal skills. Interfaces with others in an effective, open, and tactful manner. Establishes and maintains effective, cooperative, and diplomatic working relationships with colleagues, supervisors, external contacts with funding sources, and the public.
Strong analytical and problem-solving skills. Demonstrates strong attention to detail and strong organizational skills. Follows process and procedures. Demonstrates working well under pressure on multiple projects with competing deadlines and prioritizing work effectively. Works sense of urgency to complete projects. Performs tasks in a highly motivated manner, exercises discretion, and good judgment; works independently, takes initiative, participates as an effective team member and follows tasks through to completion.
Adheres to confidentiality, including HIPAA and PHI, in accordance with Agency policy and legal requirements.
Adheres to technological security in accordance with Agency policy and legal requirements.
Work environment: Office work environment; ambient temperature, noise level, indoors
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Review the job flyer for all the job details, requirements, and benefits: Payroll Supervisor Job Flyer
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)