Supervisor-Payroll | 200407

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As a Payroll Supervisor you will supervise a group of employees engaged in the preparation and processing, of the organization's payroll and payroll taxes, in a multi-frequency, multi-pay group, multi-state and international enterprise with multiple unions. You will focuse on premium customer service and continuous improvement, driving for a World Class Payroll organization.

What You Will Do:

• Oversees the day-to-day activities of the Payroll staff engaged in the preparation and processing of the organization's payroll and payroll taxes, ensuring accurate and timely preparation.
• Provides excellent customer service to internal and external customers.
• Tracks and ensures Payroll queries are addressed in a timely basis.
• Supervises or compiles, calculates, and posts payroll data to payroll records.
• Investigates and reconciles errors, GL reconciling items, and approves adjustments.
• Exercises initiative and judgment in evaluating workflow to effectively distribute daily tasks to ensure timely processing.
• Trains employees on the proper use of equipment and software packages.
• Provides technical guidance on complex issues.
• Responsible for accurate year end payroll close.
• Prepares or supervises the preparation of W-2 forms, tax filings for federal withholdings, unemployment taxes, etc.
• Balances planning efforts with day to day demands.
• Monitors the effectiveness of systems, policies and procedures and makes appropriate recommendations for process improvement and best practices; implements approved changes.
• Estimates personnel needs and ensures adequate staffing in order to meet completion dates.
• Tracks and reports on key payroll metrics/performance indicators.
• Ensures the consistent application of organization policies and ongoing compliance with internal controls.
• Ensures compliance with regulatory requirements for items such as payroll taxes and tax filing, garnishments, 401(k) plans, W-2 preparation, taxation of company benefits, and wage and hour laws.
• Trains and supervises employees and associates on the company’s timekeeping systems and policies, including sick and vacation tracking.
• Responsible for the development and maintenance of written department policies and procedures.
• Maintains a positive attitude; establishes and maintains effective working relationships with co-workers, staff, management, and customers.
• Maintains satisfactory attendance, to include timeliness.
• Responsible for understanding and complying with applicable quality, environmental and safety regulatory considerations. If accountable for the work of others, responsible for ensuring their understanding and compliance.
• Exhibits Intrapreneurship and Ownership behaviors:
• Intrapreneurship is entrepreneurship in an established company: behaviors that include thinking boldly, taking appropriate risks, learning from mistakes, showing initiative, and encouraging and reinforcing innovation.
• Ownership refers to behaviors that include setting high expectations, driving candid discussion, and holding self and others accountable.

Supervisory Responsibilities:

• Oversees day to day operations of group. Sets goals and objectives. Assigns, monitors, and reviews the progress and accuracy of assigned work. Creates a supportive working relationship and climate for motivation. Develops, coaches and mentors peers, indirect and subordinate staff.
• If accountable for the work of others, conducts performance evaluations; reviews and communicates salary adjustments; rewards employees or takes disciplinary action, as necessary; addresses complaints and resolves issues.

What You Will Need:

• Bachelor's degree in Accounting, Finance or Business plus 5 years of payroll processing experience in a mid to large size company to include increasing levels of responsibility; OR Bachelor's degree in Accounting, Finance or Business plus 4 years of Gallo experience to include payroll processing experience in a mid to large size company to include increasing levels of responsibility; OR High School Diploma or equivalent plus 9 years of payroll processing experience in a mid to large size company to include increasing levels of responsibility.
• Computer skill requirements include: basic MS Word; intermediate MS Excel.
• Candidates are required to complete a credit check for this position; the results do not automatically disqualify a candidate from employment, but will be individually evaluated to determine if the results disqualify the candidate in such a position.
• Skilled in exercising discretion with confidential information.
• Required to travel to company offices, sites, and/or meeting locations for onboarding, training, meetings, and events for development, department needs, and business delivery up to 5% of the time, with or without reasonable accommodation. This may be in addition to travel requirements, if applicable, as listed in this job description.
• Required to be 18 years or older. This may be in addition to other age requirements, if applicable, as listed in this job description.

What Will Set You Apart:

• Bachelor's degree in Accounting, Finance or Business plus 7 years of payroll processing experience in a large employer environment, with minimum of 5,000 employees in a union, multi-state environment reflecting increasing levels of responsibility.
• Supervisory or managerial experience.
• Intermediate working knowledge of ADP or equivalent payroll processing software.
• Knowledge of payroll practices for a multi-company, multi-state and multi-union organization.
• Demonstrated expertise and technical knowledge of payroll practices, accounting principles, and state and federal payroll regulations.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience reading, analyzing and interpreting common scientific and technical journals, financial reports, and legal documents. Skilled in responding to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Excellent communication skills to effectively and professionally deal with all levels of management and personnel. Skilled in effectively presenting information to management.
• Highly organized and capable of multi-tasking in a fast-paced environment.
• Self-motivated, results oriented, and success driven.
• High degree of professionalism and integrity.
• Experience working under pressure, meeting aggressive deadlines and making effective and sound decisions.
• Skilled in working with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Skilled in defining problems, collecting data, establishing facts, and drawing valid conclusions. Skilled in interpreting an extensive variety of technical instructions and dealing with several abstract and concrete variables.

Gallo does not sponsor for employment based visas for this position now or in the future.

Compensation:

• Hiring Salary Range Posted: $71,900 - $107,900
• Actual compensation paid within the range will be determined by factors such as the education, experience, knowledge, skills and abilities of the applicant, internal equity, and alignment with market data.

Perks & Benefits:

• This position includes a competitive benefits package.
• Winery - Please click here to view our full list of benefits or click here to watch our video.
  • Make sure to use the correct benefits link (salaried, hourly, union, etc) with the correct company logo/name.

To view a full job description, please click here.

Anticipated Close Date - 2/16/24

Requisition ID: 103615 

Hiring Manager - Scott Hayes

Recruiter - Kyle Schnurbusch

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Gallo’s policy is to afford equal employment opportunity to all applicants and employees and not to discriminate on the basis of race, traits historically associated with race, including but not limited to, hair texture and protective hairstyles (such as braids, locks, and twists), color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, sexual orientation (actual or perceived), transgender status, sex stereotyping, pregnancy, childbirth or related medical conditions, reproductive health decision making, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law. Nor will Gallo discriminate based on a perception that an individual has any of the foregoing characteristics or is associated with a person who has, or is perceived to have, any of those characteristics.

Gallo will comply with state and local laws prohibit discrimination for lawful out-of-work behavior, such as off-duty use of cannabis away from the workplace (subject to federal and state law exceptions), the existence of non-psychoactive cannabis metabolites in hair, blood, urine, or other bodily fluids as determined by a drug screening test (subject to federal and state law exceptions).

We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Gallo is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at 209.341.7000.

Gallo is enrolled in the Department of Homeland Security's E-Verifying program and will use the program to verify the employment eligibility of all newly hired employees as required.

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