Payroll Specialist

 

The Payroll Specialist is responsible for collecting and entering payroll data, and processing bi-weekly payroll for 300+ employees through ADP.  Through data gathering and quality control checking procedures, verification and assurance of accurate payroll is highest priority. The Payroll Specialist will set up and maintain employee files, process employee status changes, field payroll questions, notify employees of any payroll modifications, manage payroll taxes and reconciliations including W-2's, process bi-weekly, monthly, quarterly, and annual reports, and assist the Human Resources Director with various administrative HR items.

Duties & Responsibilities

• Processes multi-state bi-weekly payroll for over 300 employees 
• Updates internal databases with new hire information
• Sets up and maintains employee files (physical/digital), processes changes, and fields payroll questions
• Notifies employees of payroll modifications
• Creates manual checks upon request
• Performs high volume data entry in ADP, Excel, and various vendor websites
• Generates reports on a bi-weekly, monthly, quarterly, and annual basis to corporate and management levels
• Prepares and distributes accurate W-2 forms
• Conducts New Hire Orientation 
• Responsible for managing and reconciling payroll taxes, W-2's and various other required reporting
• Process audits of various payroll, benefits, or other HR programs; recommend corrective action as appropriate
• Provides support to HR Department with various administrative functions, research, and special projects 
• Maintain Human Resources and Payroll files 
• Perform other duties as assigned 

Qualifications & Job Requirements

• Require minimum 5 years' direct payroll experience with ADP software 
• Prefer a minimum 2 years' experience in an administrative role
• Advanced Excel and spreadsheeting skills required 
• Experience with a background in accounting/finance function a plus

Other Prerequisites

• Pass pre-employment drug screen and background check
• Ability to obtain Airport Issued security badge

Work Environment & Physical Requirements

• Work is performed primarily in an office environment, indoors in a temperature-controlled environment, and requires sitting at a desk up to 8 hours/day.

Available Benefits

• Medical, dental, vision
• Short term & Long term Disability - paid 100% by Company
• Life & Accidental Death and Dismemberment - paid 100% by Company
• Paid vacation, holidays, sick leave, jury duty, bereavement
• Health Savings Account or Health Reimbursement Account (employer contributions tied to participation in wellness program)
• 401K & Roth 401k with employer match
• Flexible Spending programs

Western Aircraft Inc. has a Drug Free Workplace Policy which includes applicants passing pre-employment testing in accordance with 14 CFR 120. Applicants testing positive for the presence of prohibited drugs are ineligible for employment. DOT applicants who become employees of Western Aircraft Inc. will also be subject to random, reasonable cause, reasonable suspicion, and post-accident testing.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.