District Payroll Specialist

VALLIVUE SCHOOL DISTRICT

To apply: Please complete an application at www.vallivue.org or https://www.applitrack.com/vallivue/onlineapp/default.aspx?Category=Secretarial%2fClerical

JOB DESCRIPTION

Job Title: District Payroll Specialist

Length of Employment: Year round- days to be determined

Work Schedule: 8 hours daily, 5 days per week

Immediate Supervisor: Director of Finance

Terms of Employment: Rate of compensation and benefits will be based on the classified salary schedule, Policy 408.2.3 and other applicable policies.

Job Summary

The District Payroll Specialist performs numerous tasks in the expenditure of and accounting for the payroll function using public money under the direction of the Business Manager.

1. Collects, verifies and prepares monthly employee payroll, including preparation of payroll, deductions, and monthly payroll reports, state and federal tax reports, and quarterly reports.

2. Ensures employee benefits are paid accurately and on a timely basis, including preparation of transmittal forms and checks. Maintains records and distributes deduction checks as requested by employees, including direct deposit requests.

3. Prepares all contracts, letters of intent, letters of appointment; verify return of all.

4. Maintain data/lists to assist with the Sick Leave Bank applications.

Desirable Qualifications

1. High school graduate or equivalent.

2. Communicate and work well with people in a school office setting.

3. Ability to read and write at a high level of comprehension and skill.

4. Training or experience in bookkeeping and computer data entry.

5. Ability to perform a variety of complex tasks using organizational and planning skills and independent judgment.

6. Ability to operate office equipment, such as calculator, copier, typewriter, computer, etc.

7. Maintain confidentiality of records and information.

8. Competency with a variety of computer programs, especially Excel and Access.

9. Previous Payroll experience preferred.

10. Previous Skyward Accounting System preferred.

MAJOR DUTIES AND RESPONSIBILITIES

Payroll

1. Post leave from Frontline reports monthly to ensure accurate payroll leave records.

2. Enter pertinent monthly payroll information and prepare payroll checks. Distribute to administrators and staff.

3. Balance payroll and do monthly payroll reports.

4. Prepare appropriate state and federal tax forms; reconcile all deductions and benefits with list bills.

5. Maintain electronic deposit transmission program to transmit monthly direct deposits of employee pay as authorized.

6. Prepare final pay calculations under the direction of the Director of Finance.

7. Maintain checklist for timesheet employees to ensure all payroll claim forms are accounted for in each payroll and hours are in compliance with hiring parameters.

8. Build and transmit monthly electronic PERSI transmittal.

Statistics Reporting

1. Prepare employee ISEE contract/salary information forms in coordination with the Human Resource Department.

2. Maintain and update statistical information for reports, such as Medicare report, Bureau of Census survey, Workmen’s Comp report and Benefits Guarantee report.

3. Maintain database of employee salary, contract, placement, and other payroll information in coordination with Human Resource Department. Prepare reports as requested by the Director of Finance and ISEE Coordinator.

Clerical Duties

1. Maintain continuing and non-continuing lists and prepare forms and reports as necessary.

2. Prepare and distribute contracts, letters of appointment, letters of intent; maintain checklists of their return and report to Superintendent/Business Manager.

3. Calculate FMLA pay adjustments and apply accordingly.

4. Track 403(b), 401(k), and 457 tax shelter limits on a calendar basis to monitor compliance as required by the IRS.

5. Track VEA/IEA/NEA payroll dues deductions and provide report to District Bookkeeper for dues reimbursement per Master Agreement.

6. Provide current payroll forms to schools (monthly payroll claims, timesheet employee payroll claim forms, W-4’s).

7. Respond to garnishments and levies (child support, civil, IRS, state tax, student loan) as required. Calculate amounts and complete and mail required forms, questionnaires, and checks.

8. Track leave per Master Agreement including yearly personal leave payout. Monitor vacation leave for year-round employees and send reminders regarding maximum and possible loss of leave.

Other Duties

1. Minimal assistance with telephone and walk-in visitors as needed.

2. Such other duties as may be assigned by the Superintendent and Director of Finance.

Job Type: Full-time

Salary: $22.74 - $27.16 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Caldwell, ID 83607: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 3 - 5 years (Preferred)
• Payroll Processing: 3 - 5 years (Preferred)
• Skyward Software: 1 year (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $22.74 - $27.16 per hour

Expected hours: No less than 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• Office

Experience:

• Accounting: 3 years (Required)
• Skyward Accounting Software: 1 year (Required)
• Payroll: 3 years (Required)

Work Location: In person