Payroll Manager

The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it's I-PASS, the Move Illinois Program, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers.
The Tollway is a user-fee system - no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.
Under the leadership of the Board of Directors and Executive Staff, the Tollway is committed to achieving the following goals: increase collaboration with regional transportation and planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility and sustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.
In support of this vision, the Payroll Manager is responsible for the management and processing of payrolls for approximately 1,200 employees. The Payroll Manager is responsible for timely and accurate payment of payroll, in accordance with the Fair Labor Standards Act (FLSA), Internal Revenue Service, Illinois Comptroller, State Employee Retirement System (SERS) and other statutory rules. This position must also ensure that payroll is calculated and administered in accordance with collective bargaining agreements (currently 5) and Tollway policies.Position Responsibilities

• Manages the processing of approximately 30 regular and supplemental payrolls per month, resulting in the payment of approximately $ 112 million in gross wages per year.
• Oversees Payroll department staff (currently 5), making sure they are properly trained to accurately process their assigned payrolls in accordance with all requirements.
• Works closely with the Information Technology department to implement mainframe payroll system programming updates and changes to the Kronos timekeeping system, as required by law, Tollway policy and collective bargaining agreement updates.
• Monitors and keeps staff informed of updates or changes to statutory requirements, Internal Revenue Service guidelines, Illinois Comptroller processing rules, Tollway policy, and collective bargaining agreements.
• Maintains communication with and provides information as needed to all Tollway departments, the Illinois Comptroller's office, SERS, internal and external auditors. These communications are often time sensitive and confidential.
• Timely and accurately implements and monitors actions required by court orders, such as tax levies, wage garnishments and child support orders to accurately withhold the required amounts from employees' payroll and timely cease withholding in accordance with the court order.
• Participates in implementation of new payroll systems, both at Tollway and Comptroller's office.
• Develops and document departmental policies and procedures.
• Perform annual performance evaluations of Payroll department staff.
• Facilitates the completion of special projects as requested.

Education (Required)

• Associates degree or equivalent college credit in the Finance or Human Resources field

Skills and Experience (Required):

• At least five years of payroll experience.
• Must have a minimum of two (2) years of supervisory experience.
• Must have previous experience working with payroll systems.
• Strong analytical and problem-solving skills.
• Proficiency using Microsoft Excel and Word.
• Ability to communicate effectively both internally and externally.
• Must have great organizational, prioritization, and time management skills.

Skills and Experience (Preferred)

• Experience with Tollway payroll system.
• Experience with the State of Illinois payroll process.
• Experience with collective bargaining agreement payrolls.
• Microsoft Excel certifications or advanced training.
• Ability to learn quickly and adapt to new environments and technology.

The Illinois Tollway is committed to creating a diverse environment and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin or ancestry, disability, unfavorable discharge from military services, age, order of protection status, military status, sex or sexual orientation.
Employment Type: Professionals