Payroll Manager

PAYROLL MANAGER JOB DESCRIPTION
Summary: We are seeking a highly skilled Payroll Manager to manage the Company's payroll operations. This position is responsible for various tasks and oversight related to payroll administration, including, but not limited to processing of payroll transactions, timekeeping coordination, reporting and ensuring the Company maintains compliance with applicable federal and state laws as it applies to labor and wages.
Payroll Manager Job Duties:
· Establishes policies and processes that ensure accurate calculation of wages, tax withholdings, and company/employee deductions
· Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers
· Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
· Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments
· Completes accurate and on-time governmental reporting and compliance
· Serves as liaison between federal and state agencies regarding payroll withholding accounts
· Functions as main point of contact for payroll related audit reporting
· Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions
· Partners with Accounting to reconcile Company payroll bank transactions
· Works with payroll provider to resolve any payroll discrepancies
· Updates payroll guidelines for employees by creating and/or amending policies and procedures
· Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
· Collaborates with the Human Resources team, fulfilling other assigned duties in relation to the position and/or HR department goals and objectives
Required Skills/Abilities:
· Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
· Extensive knowledge of HRIS systems, preferably with ADP Workforce Now
· Understanding of federal/state labor laws and regulations affecting payroll, paid time off, state mandated leave of absence (example: paid state leave)
· Manages Company's employer tax withholding list of accounts (multi-state, multi-jurisdictional):
o Addressing complex tax questions received from employees, HR, and Accounting
o Review, research and respond to tax notices
o Registering for new tax jurisdictions
o Assisting with the reconciliation of monthly and quarterly Federal, State and Local payroll taxes in all jurisdictions
o Maintaining accurate tax rates for all jurisdictions to ensure these are being processed and billed correctly
· Strong interpersonal, problem-solving, analytical, and organization and planning skills
· Ability to work in fast paced, deadline-driven environment, adapting to changing priorities and environments
· Excellent organizational/time management skills, attention to detail and follow through to any outstanding issues
· Advanced proficiency with Microsoft Office Suite products (e.g. Word, Excel and PowerPoint)
Education and Experience:
· Bachelor's degree in accounting, Business Administration, Human Resources, or related field required
· 3-5 years of related experience as an individual contributor required; 1-3 years of supervisory experience is preferred
· Certified Payroll Professional (CPP) certification is a plus