Payroll & Benefit Administrator

PURPOSE OF POSITION
This position is responsible for the processing of payroll, maintenance of time keeping records, maintaining accurate set up for tax filings, along with benefit and leave administration.

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PAYROLL ADMINISTRATION*
Payroll Preparation and Processing:

• Processes biweekly payroll including wage and overtime payments, calculations and recording of payroll deductions.
• Makes adjustments for any payroll changes, additional earnings, new hires, etc.
• Verifies timekeeping records, maintains time and attendance records using the electronic time management system.
• Reviews payroll before finalizing for accuracy.

Reporting and Reconciliation:

• Generates and verifies all payroll reports.
• Completes any payroll mandated reporting.
• Prepares payroll reports for the CFO and Director of Accounting as needed.
• Reconciles quarter and year end reports.
• Verifies and reconciles W2s prior to issuance.

System and Employee Maintenance:

• Sets up garnishments and levies, processes off-cycle checks and termination checks are needed.
• Sets up state tax IDs and unemployment accounts ensuring proper and accurate state tax filings.
• Maintains direct deposit documentation, pre-note processes and system data.

Training and Documents:

• Trains Managers and staff on the time keeping system.
• Maintains payroll documentation and files.
• Documents and updates written payroll procedures.
• Makes any recommendations for payroll related policies.

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BENEFIT ADMINISTRATION*

• Is the benefit expert, administering all employee and volunteer benefit programs.
• Assists employees regarding benefit claim issues, enrollment issues, policy questions, etc.
• Provides the HR team with employee onboarding benefit presentations for new hires.
• Prepares and manages COBRA notices and elections.
• Responsible for the development and execution of an Employee Wellness Program.
• Works with brokers and the Director of HR on annual renewal and benefit changes.
• Ensures the accuracy of all benefit enrollments in the HRIS database.
• Accurately reconciles all monthly benefit invoices.
• Completes annual reporting for ACA, 401K, Workers Comp, Unemployment, etc.

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LEAVE ADMINISTRATION*

• Processes and administers all leave of absence requests and disability paperwork.
• Tracks all leaves.
• Maintains complete and accurate records of lave and accommodation requests in accordance with legal requirements and documentation of best practices.
• Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
• Makes recommendations for any leave policies.

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QUALIFICATIONS*

• Bachelor’s degree in human resources, Business Administration, or a related field.
• 4+ years of experience with benefits and payroll.
• SHRM-CP or PHR a plus.
• Excellent verbal and written communication skills, conflict resolution and negotiation skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.

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WORK ENVIRONMENT & PHYSICAL DEMANDS*
The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates within a professional office environment. While performing the duties of this job inside the office, the employee is frequently exposed to normal working conditions for an office environment with a noise level that is usually quiet to moderate. The role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee may be required to stand for long periods of time as well as use hands or fingers to reach or handle, and to reach with hands and arms. The employee is regularly required to stand, walk, climb, balance, stoop, kneel, crouch or crawl. The employee will occasionally lift and/or move up to 25 pounds. All vision abilities are required to encompass close-up work. On occasion, employee must be able to tolerate and endure extended seasonal hours and maintain alertness to meet deadlines.

Occasionally while performing the duties of this job, the employee may be exposed to machinery and moving parts, airborne particles including grain dust and hazardous materials or fumes, which may require the use of PPE. The employee may be exposed to adverse weather conditions, extended seasonal hours, high precarious places, and confined spaces. The noise level in some of the work environments may require the use of hearing protection.

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ABOUT THE COMPANY*
Headquartered in Fargo, ND, Anchor Ingredients is the most customer-centric, innovative and transparent farm-to-food partner, dedicated to delivering premium ingredients and added value services to the food and pet food industries. Our farm-level relationships, combined with our global reach, allow us to efficiently procure and process ingredients from around the region and throughout the world, uniquely positioning us to fulfill our customers' diverse ingredient requirements. We take pride in our world-class team which boasts extensive industry experience combined with an unwavering dedication to our company’s mission, vision and values, and a commitment to delivering quality and innovation throughout the entire food supply chain.

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DISCLAIMER*
This job description is not a complete description of responsibility, but reflects the general qualifications, duties and/or responsibilities necessary to perform this position. All candidates who receive a written offer of employment will be required to successfully pass a background check, as well as testing for commonly abused controlled substances in accordance with the company’s Drug Free Workplace Policy. Anchor Ingredients reserves the right to revise the job description as circumstances warrant. Anchor Ingredients is an at-will employer, which means that either the employee or the company may terminate the relationship at any time, with or without notice, and with or without cause. We are an equal opportunity employer.