Address
Form of workPOSITION TITLE: Sr. Payroll Specialist
LOCATION: Louisville, KY
STATUS: Full Time, Salaried, Exempt
PROGRAM: Human Resources
REPORTS TO: Sr. Human Resources Manager
INTRODUCTION:
Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education. When Volunteers of America was founded in 1896, "volunteer" referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA! We offer a comprehensive benefits package to employees who meet eligibility requirements.
BENEFITS:
Volunteers of America Mid-States, offers a rich and robust benefits package the supports a healthy work life balance, which include the following:
Health and Wellness
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans
Financial Wellbeing
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
*Loan forgiveness options through federal programs
(National Health Corp & Public Service Loan Forgiveness)
*All company paid benefits and paid time off effective day one
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
*Loan forgiveness options through federal programs
(National Health Corp & Public Service Loan Forgiveness)
*All company paid benefits and paid time off effective day one
Work Culture
Commitment Committee
Justice Committee
Integrity Committee
Compassion Committee
DE&I Committee
Retention Committee
Commitment Committee
Justice Committee
Integrity Committee
Compassion Committee
DE&I Committee
Retention Committee
Training & Development
VOA LEAD Program- Leadership Development Program
VOA University - Staff Development
VOA Academy - Clinical Training and Development
VOA LEAD Program- Leadership Development Program
VOA University - Staff Development
VOA Academy - Clinical Training and Development
JOB SUMMARY AND QUALIFICATIONS:
Performs all activities necessary to process payroll, including maintaining related records, processing involuntary deductions such as levies and garnishments, documenting and updating procedures, and preparing special reports for management. Provides excellent customer service, accumulates all time, and pay information for accurate payroll processing.
WHAT YOU SHOULD HAVE FOR THIS ROLE:
Must have experience with payroll, preferably Paycor, onboarding, and statutory leaves, including worker’s compensation. Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational skills and attention to detail. The ability to communicate clearly to a diverse workforce is essential, with exceptional customer service a high priority.
RESPONSIBILITIES:
• Process weekly payroll for all employees by using timesheets, leave requests, hourly wage rates, and other possible adjustments.
• Maintains updated procedure manual for payroll processing and assists in training of other staff on the payroll system (Paycor) in a “super-user” role, to troubleshoot general user questions or basic technical issues.
• Keeps abreast of current payroll tax requirements and relevant laws associated with the processing of employee wage data, including payroll taxes, employee federal and state income and social security taxes, and other required reporting (workers compensation, deferred benefits, etc.)
• Processes fiscal year-end reports and reconciles W-2 information for accuracy. Documents any discrepancies in payroll processing to maintain a clear record of reconciliation and adjustments.
• Works with the Benefits Administrator and leadership to coordinate employee leaves of absence under FMLA, workers compensation, or other unpaid leaves.
• Processes wage garnishments, pay levies, and other involuntary court-ordered payments in a timely manner, including reporting to the necessary State office or jurisdiction and assisting employees with general process questions.
• Process all personnel actions and status changes such as promotions, transfers, salary changes, and terminations on a timely and accurate basis.
• Completes payroll verification requests for current and former employees in a timely manner.
• Works with Paycor for technical issues with time-reporting systems.
• Assists staff with general questions related to payroll, leave accruals, wage deductions, fringe benefits, and other pay related issues.
• Attends workshops, online training, and seminars to gain greater systems knowledge (Paycor). Provides updated protocols and procedures to system users based on training.
• Conducts regular payroll reporting as required and assists with financial audits related to pay records.
• Completes onboarding of new hires in Paycor with all necessary forms, including direct deposit, wage verification, W-4 forms, correct FSLA designation, and salary.
• Performs filing and upkeep of employee payroll records.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains and protects the confidentiality of all Human Resources and personnel records and information.
• Performance Quality Improvement (PQI) duties as assigned by supervision & PQI Committee.
• Performs other duties and tasks on an as-needed basis as assigned.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
