Payroll Administrative Assistant

Company Overview

Since 1952, All-Guard Alarm Systems, Inc. has been dedicated to providing peace of mind to business and residences throughout the Bay Area. From Fortune 500 companies to the average family home, we have the same proven dedication to customer service that has served our customers for over 65 years. We are one of the largest independent security companies in the Bay Area, and will continue to protect businesses and families for generations to come.

Offering only the best and latest technology available in the industry, All-Guard deploys video surveillance and video surveillance monitoring, electronic access control, full-facility intrusion and fire alarm monitoring to provide businesses and consumers with a best-in-class comprehensive security solution. This is supported by dedicated technicians and installers who are trained, certified, licensed and committed to providing the highest levels of quality and service. In addition, All-Guard operates an internal UL-certified monitoring division providing 24/7/365 monitoring excellence.

Position Overview: All-Guard is currently seeking an energetic, self-motivated, and dedicated individual to join our growing organization to provide administrative assistance to our HR and Accounting Department. Primary responsibility is daily, weekly, and monthly in the areas detailed below.

Key Duties & Responsibilities:

• Assist with the processing of payroll by printing and distributing bi-monthly time sheets to all employees
• Review timesheets for missing punches and meal period penalties and apply corrections where applicable.
• Verify Daily Submission of Tech Timesheets and Validate Technicians Hours
• Calculate drive time for all installation, service techs, and inspectors
• Collect all signed and approved timesheets
• Semi-Monthly Payroll Journaling as advised by the company's Financial Controller
• Process commissions for sales representatives on a monthly and bi-monthly basis. Familiarity with DICE +
• Complete auto debit reports for quarterly charitable donations
• Monthly Recurring Billing for AGS & ALG including EOM Billing for AGS & ALG and SF Permit Billing Annually
• Monthly Autopayments for AGS, ALG & GCS
• Enter Disconnects once approved by Office Manager
• Enter Billing Adjustments once approved by Office Manager
• Proper handling of Business Licenses ensuring that proper application processes are filed and paid before the expiration date
• Monitor payments from customers and update the SF website to calculate the payment amount to be sent to San Francisco for SF permits
• Update Oakland Permits with the City and mail a letter to the customer.
• Daily Cash Bank Reconciliation
• Benefit Invoice Reconciliation
• Monthly Rate Increases
• UCC Filings
• Special Projects as needed

Minimum Qualifications: The following are the minimum qualifications an individual needs in order to successfully perform the duties and responsibilities of this position. Please note that the minimum qualifications may vary based upon the department and/or geographic location.

• Ability to function as an effective team member.
• Ability to meet deadlines.
• Ability to solve practical problems and carry out responsibility with minimum direction.
• Minimum of 1+ years Payroll experience
• Understanding of Payroll Compliance and federal and state labor laws
• Ability to prioritize responsibilities.
• Ability to multi-task.
• Ability to read and follow existing processes/procedures within the department.
• Computer Literacy Outlook, Word, Excel.
• DICE Software experience is a plus.
• Must have or be able to obtain Alarm Company Employee (ACE) license.
• Candidates will be subject to a physical, drug screen, and investigative background check

All-Guard Alarm Systems, Inc, is an equal opportunity employer and does not discriminate based on an applicant's age, sex, gender, gender identity, race, ethnicity, religion, sexual orientation, or any other class protected by state or federal law.