Payroll Admin Specialist

About the Company

Peninsula Sanitary Service, Inc. (PSSI) provides recycling and solid waste management services for the greater Stanford University community, including collection, processing, and marketing of recyclables, collection of food and compostable materials, and operation of the Stanford Recycling Drop-Off Center. PSSI is a family owned and operated company with many perks. Come join our team!

The Ideal Candidate

· Excellent verbal and written communication skills Proficiency in Spanish a must.

· Interpersonal skills that demonstrate the ability to work well with employees, management, and external organizations.

· Demonstrated experience with administration of all aspects of payroll

· Ability to work with management in implementation of new policies and changes.

· Proven track-record of credibility, confidentiality, and integrity.

· Highly organized and detail oriented to provide timely and accurate work.

· A high level of comfort working with Microsoft Office (Word, Excel, Outlook, etc.).

· Waste Industry and DOT Compliance experience preferred.

The position involves, but is not limited to, the following responsibilities:

Responsibilities:

• Process full cycle payroll using ADP on a regular schedule, ensuring accuracy and timeliness of all payroll transactions.
• Maintain payroll records, including employee information, time and attendance data, and tax withholding details.
• Maintain and optimize the payroll software to meet the organization's specific payroll needs, staying up to date with system updates and best practices.
• Calculate and process adjustments and deductions accurately based on approved documentation.
• Review payroll reports for accuracy and resolve any discrepancies or errors promptly.
• Monitor and resolve payroll discrepancies by conducting regular audits and implementing effective controls.
• Prepare and distribute required payroll reports, tax forms, and other related documents.
• Administer employee benefits programs, including health insurance, retirement plans, etc.
• Manage onboarding and off boarding of employees.
• Manage benefits enrollment, changes, and terminations, ensuring accurate and timely communication with employees.
• Work with management regarding discipline, safety and company policy compliance.

· Proactive involvement in workers’ compensation claims and leave processing and tracking.

· Manage E-Verify and drug screening program.

Minimum Qualifications

Sufficient education, training and/or work experience to demonstrate possession of the following knowledge, skills, and abilities, which would typically be acquired through:

· Bachelor’s degree in Human Resources, Business, Communications, or equivalent.

· Five years of Payroll experience.

· An understanding of Payroll and HR compliance

· A solid understanding of state, federal and local employment laws.

· Strong knowledge of payroll laws and regulations.

· Two years’ experience with ADP Work Force Now.

· Strong proficiency with Microsoft Office 365.

· Possession of a valid California Driver's License.

· Bilingual English and Spanish

Benefits and Compensation

• The anticipated pay scale for this position is _________________
• The actual compensation offered will be dependent upon the individual's skills, experience, and qualifications as they relate to the requirements of the position.
• Full medical, dental, vision, and life insurance benefits provided.
• 401k plan with employer contribution is available.
• Paid vacation and sick time.

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required by personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the company.

PSSI is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job Type: Full-time

Pay: $26.73 - $40.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Ability to Relocate:

• Stanford, CA 94305: Relocate before starting work (Required)

Work Location: In person