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Salary- DEPARTMENT OF TRANSPORTATION
- Full-Time
- Exam May Be Required
Job Description
With oversight from the Agency Security Director, the selected candidate will review and submit invoices for payment, assist with the management of contract drawdowns, and other accounts payable activities, including the follow tasks:
- Review vendor invoices to verify the expenses are allowed under the terms of the contract and that all expenses are accompanied by the appropriate supporting documentation, such as timesheets and payroll reports. Processing invoices pursuant to the most recent Prevailing Wage schedule.
- Review and submit P-card statements as required.
- Conduct periodic audits of contract drawdowns to confirm availability of funding.
- Liaise with vendors and internal units within Security to reconcile invoices and purchase orders.
- Ensure invoices are submitted to the Accounts payable unit in a timely manner and paid promptly.
- Communicate, coordinate, and resolve payment issues with vendors.
- Verify accuracy and validity of charges against corresponding purchasing document.
- Maintain payment tracking sheets for vendors as payments are processed.
- Provide IFA funding reports as requested
- Perform other duties and projects as assigned.
Additional Administrative Duties
- Responsible for Security Equipment parts inventory and tracking
- Maintain proper unit office supplies.
- Maintains Security unit Absence and Tardiness control calendars and provide information on step procedures.
- Maintains the DOT Security and Building Security visitor calendars.
Minimum Qualifications
(1) Completion of 30 semester credits from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA), including 6 credits in accounting; or
(2) A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and two years of satisfactory full-time bookkeeping experience; or
(3) A satisfactory combination of education and/or experience equivalent to "1" or "2" above. College education may be substituted for experience in "2" above on the basis that 15 semester credits from an accredited college may be substituted for each year of required experience. However, all candidates must have a high school diploma or its educational equivalent, and either 6 semester credits in accounting from an accredited college or 6 months of experience as described in "2" above.
To be eligible for placement in Assignment Level III individuals must have, in addition to meeting the minimum requirements, at least one year of experience as a Bookkeeper (40526) or at least four years of satisfactory full-time bookkeeping experience.
Preferred Skills
- High proficiency in Microsoft Excel, Word, and Outlook. - Familiarity with Comptroller Directives and other City governance related to account payable functions. - Familiarity with the City new procurement system PassPort. - Proficient knowledge of accounts payable functions in the City Financial Management System (FMS).
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
- Experience Level:Experienced (Non-Manager)
- Category:Administration & Human Resources
