Part-time Records Clerk - Courts

Salary : $23,033.92 Annually
Location : College Park, GA
Job Type: Part-time
Job Number: 2650-904
Department: Courts
Opening Date: 07/31/2023
Summary
A successful candidate will play an active role in the City of College Park's existing operational success. The purpose of the position is to log and maintain police records for investigative and statistical reports.
Essential Functions
Independent judgment is required to identify, select and apply the most appropriate of available guidelines and procedures as well as interpret precedents. This position is responsible for logging and maintaining police records for the development of investigative and statistical reports. Work includes a wide variety of typing, clerical, and general office duties in the Police Services Department.

• Initiates, maintains, modifies, and summarizes a variety of law enforcement records and statistical reports.
• Performs criminal background checks using GCIC as directed.
• May serve as GCIC contract administrator; conducts background checks through the system.
• Assists the public in person or on the telephone; receives and processes requests and complaints; answers questions for the public regarding records and information available to the public.
• Maintains a variety of files and records; enters data into computer and files case reports.
• Answers telephones and greets visitors; provides information or refers to proper department or individual.
• Assists officers and administration with requests for data retrieval as required.
• Files records, citations, and other data related to an individual or case and retrieves as requested.
• Operates GCIC computer equipment for entering, receiving, and transmitting messages; enters data into State and national systems.
• Issues permits, licenses, and related forms in accordance with established procedures.
• Collects fines from the public.
• Performs other related duties as assigned.
• The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

Required Knowledge, Skills and Abilities

• Knowledge of basic computer operation.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of record-keeping techniques.
• Knowledge of statistical record-keeping techniques.
• Knowledge of correct English language usage, grammar, spelling, punctuation, and vocabulary.
• Knowledge of laws, rules, and regulations related to assigned activities.
• Knowledge of applicable laws, codes, regulations, policies, and procedures related to assigned activities.
• Ability to work confidentially and with discretion.
• Ability to understand and follow oral and written directions.
• Ability to maintain routine records.
• Ability to operate a computer terminal to enter and retrieve data.
• Ability to learn the computerized records system.
• Ability to read, interpret, apply and explain codes, rules, and regulations, policies and procedures.
• Must be able to use tact and courtesy in dealing with the public.
• Must be able to analyze and evaluate procedures and work processes and to exercise appropriate judgment in establishing priorities and work methods.
• Must be able to establish and maintain effective working relationships and to deal effectively and courteously with others, to work independently and in team settings.
• Must be able to type or to use a personal computer with word processing and related software and to enter and retrieve information with reasonable speed and accuracy.
• Moderate physical activity. Requires handling objects of average-weight up to fifty (50) pounds, standing and/or walking for more than four (4) hours per day.
• Note: In compliance with the American Disabilities Act (ADA), those functions of the job which are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be given careful consideration.

Qualifications

• High School diploma or equivalent.
• Two (2) years of experience in a general office environment.
• Strong organizational and communication skills.
• Experience in communicating with diverse communities, and in establishing and maintaining cooperative working relationships.
• Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures.
• Extensive hours and weekends will be required at times.
• Pre-Employment screening is required: criminal background check and drug testing.