Part Time Digital Marketing And Executive Assistant

Market My Market is looking for a Digital Marketing and Executive Assistant to provide high-level administrative support to the Director of Operations of a fast growing, fully-remote Digital Marketing agency. The person in this role will also have an opportunity to learn about SEO and will support the marketing team on special initiatives.

Responsibilities will include managing vendor resources, document organization, reporting, client research and travel arrangements. A successful candidate in this role will be communicative, self-directed, adaptable, well-organized, have great time management skills and be able to be proactive independently.

Market My Market is a fast-growing, fully remote, Digital Marketing agency. The Executive Assistant should be excited about working in an entrepreneurial environment and have the ability to exercise good judgment, prioritization and discretion.

This role is part-time and fully remote. A preference for a candidate in Houston, Texas is preferred for occasional event or shipping preparation (approximately 3x a year). This role will start at 20-30 hours a week at $20 an hour.

Operations Support

• Manages vendor relationships, negotiate packages and ensure team tools are utilized to fullest capacity and best value
• Supports team recruiting efforts, pre-screening resumes, screening calls of ideal candidates, running background checks and reference calls and facilitating new hire onboarding logistics
• Manages employee and client gifting
• Organizes documentation of processes and tools for internal training purposes
• Formats information for internal and external communication – emails, presentations, & reports
• Helps prepare and analyze datasets in google sheets
• Draft slides, meeting notes and documents for executives

Marketing Support

• Supports marketing efforts for clients' Digital Marketing campaigns by researching resources
• Utilize SEO tools to help update special content for client websites

Requirements

• Experience as an Executive Assistant, Personal Assistant or similar role to C-suite executives
• Excellent communication and time management skills; proven ability to meet deadlines.
• High level of responsiveness.
• Extreme attention to detail
• Experience and interest in internal and external communications
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Experience with Asana, Slack, Hubspot, G-suite preferred

Qualifications

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills
• Experience in a start-up, agency, or small business setting a plus
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Have a strong business sense in order to decipher priorities and make sound judgment calls when needed
• Able to interact with people of all levels in a confident, professional manner
• Ability to think outside of the box with a sense of urgency
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Forward looking thinker, who actively seeks opportunities and proposes solutions
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

1h2LfreQoe