Part Time Account Clerk - Fleet Services

Salary: $16.00 - $17.82 Hourly
Location : Grand Prairie, TX
Job Type:Part Time
Job Number: 2023-00429
Department: General Services
Division:Fleet Services
Opening Date: 01/16/2024
Closing Date: 2/14/2024 5:00 PM Central
Job Summary
Unlock your potential with a unique opportunity! We are recruiting for a vital position that involves diverse clerical responsibilities within our department. As a key team member, you will be responsible for posting revenues, maintaining transactions, overseeing security card access systems, reconciling procurement card changes, and providing crucial accounting support. Join us in fostering a collaborative work environment, interacting with fellow City employees, and making a meaningful impact on our community. Elevate your career and apply with The City of Grand Prairie today!******THIS POSITION IS PART TIME ONLY******
Essential Job Functions

• Uses a financial software system by gathering invoices; researching payments; gathering bids and memos for contract requests; running expenditure reports; completing preparatory work for the annual budget; closing out the purchase order once completed; posting cash; obtaining cash reports from all departments through email or intra-company mail and matching deposit slips to ensure that cash amounts match.
  
• Assists with the reconciliation of bank accounts by matching deposits on the bank statement to the cash reports that were posted on the financial software system; matching credit card charges that also pertain to the cash reports and ensuring that this coincides with the posting of cash.
  
• Monitors credit card use by running monthly statements; matching invoices; verifying notes for credit cards; making account adjustments; obtaining signatures; rerunning statements; making copies of statements and turning these statement copies into the accounting department.
  
• Monitors a monthly spreadsheet by running a capital and general ledger report; adding totals from credit card invoices, bills due, purchase order numbers out, unpaid contracts and personal computer numbers to create a financial picture and keeping track of project costs.
  
• Maintains employees time by creating and preparing timesheets; monitoring benefits; posting them into the system and obtaining account lines when necessary for overtime from other departments.
  
• Regular and dependable attendance is required.
  
• All other duties as assigned by a supervisor/manager within your department/division.

Minimum Qualifications

• Education: Advanced Study beyond high school (College Hours, Technical School, or Correspondence courses, but no degree)
  
• Experience: 1-2 years of related experience.
  
• Licenses: Valid Driver's License required

For city employees who are regular Part Time (10-19 hours per week) or seasonal hired placed on City payroll, the following benefits are provided:

• - Public Agency Retirement System: the employee contributes 6.2% each paycheck to this retirement system and the city provides 1.3%. The employee does not pay into Social Security. All of the employees contributions may be withdrawn upon separating service from the city. The City's contributions will not be paid unless the employee retires under the system.
• Part time or seasonal employees are not eligible for any paid leave or other benefits.
• Part time or seasonal employees are limited to working only 1,000 hours per 12-month period, unless the seasonal is project based for a specific period of time which is typically less than 12-months.

01
What is the highest level of Education obtained?

• Some high school, no diploma or GED
• High School Diploma/GED
• Some College, no degree
• Technical or Trade School (Did not complete)
• Technical or Trade School (Completed)
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree

02
Do you have a valid driver's license?

• Yes
• No

03
What is your level of knowledge regarding computer skills, including Microsoft Office?

• No experience
• Beginner
• Intermediate
• Advanced
• Master

04
In what areas of customer service do you have experience? Mark all that apply.

• Greeting customers
• Filing, typing, answering phones
• Microsoft Office (Word, PowerPoint, Excel)
• Typing letters, contracts and memos
• Coordinating meetings
• Cash handling
• Ordering/Purchasing supplies
• Data entry
• Running errands

05
What related areas of Finance/Accounting do you have a strong working knowledge? Mark all that apply

• Accounts Payable
• Asset and Debt Management
• Audit
• Banking
• Book Keeping
• Cash Management
• General Ledger Reconciliations
• Investments
• Payroll
• Purchasing
• Safekeeping/Trust
• Timekeeping
• None of the above

06
How much accounting or related experience do you have?

• No experience
• Less than 1 year
• 1 year under 2 years
• 2 years under 3 years
• Over 3 years

Required Question