Parks & Rec Admin Specialist

City of Nampa
Job Title: Parks & Recreation Admin Specialist
Hiring Salary (DOE): $19.42-$22.76/Hourly
Position Salary: $19.42-$26.09/Hourly
Department: Parks & Recreation
Job Status: Part-Time
FLSA Status: Non-Exempt
Reports To: Business Manager
Travel Required: None
Benefits Eligible: No
PERSI Eligible: Yes
Positions Supervised: None
Work Schedule: Generally Monday through Friday 9:00 am to 2:00 pm, times may vary
POSITION SUMMARY:
Provides a variety of technical, analytical, and financial administrative support, ranging from routine to complex, for the Parks and Recreation Department. Processes accounts payable, daily deposits, reporting, data entry, and website management for Parks & Recreation. Work requires initiative, attention to detail, meticulous and accurate follow-through under general supervision; performs other duties as required or assigned.
ESSENTIAL FUNCTIONS:

• Provides administrative support to key departmental personnel in relation to technical program requirements, prepares specialized reports as required, and performs technical financial report maintenance, such as preparation, planning, and implementation of expenditure reports, and invoices for the Department.
• Provides effective professional liaison between divisions within the Department.
• Prepares specialized analytical reports relating to a core function of a departmental operation for use in the evaluation of existing programs and initiatives.
• Processes accounts payable and account receivables for assigned departments.
• Prepares correspondences, reports, lists, and other documents as instructed and requested by designated office personnel.
• Transcribes or prepares letters, minutes, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions, and other related materials, including confidential correspondences and reports.
• Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data as requested using traditional filing systems or databases as necessary.
• Maintain the department's website.
• Requisition supplies and materials for the Department as requested.
• Maintain up-to-date knowledge of the Sportsman program and provide needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.
• Manages departmental goal tracking
• Organize and schedule meetings for department personnel.
• Performs other duties as assigned.

ADDITIONAL FUNCTIONS:

• Assures conformity to policy and promotes methods to increase effectiveness in the performance of departmental goals.
• May perform other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• Substantial knowledge of modern office procedures, practices, and equipment including filing systems; bookkeeping; City codes, rules, policies, regulations, and procedures applicable to the position; computer applications including Excel, Word, Access, and other related software.
• Detail-oriented to process financial transactions efficiently and accurately.
• Skill in compiling basic and supporting data and in preparing accounting and financial statements.
• Skill in using personal computers and MS Office Suite.
• Skill in analyzing accounting systems and procedures.
• Skill in preparing complex financial statements and reports.
• Skill communicating verbally and in writing.
• Ability to analyze accounting systems and procedures.
• Ability to work as a member of a team to accomplish department goals.
• Ability to make sound judgments and draw valid conclusions.
• Ability to maintain effective working relationships.
• Ability to train and provide guidance to others.

WORK ENVIRONMENT:

• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions

PHYSICAL DEMANDS:
N (Not Applicable) Activity is not applicable to this position.
O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5 hours/day)
F (Frequently) Position requires this activity from 33% - 66% of the time (2.5 - 5.5 hours/day)
C (Constantly) Position requires this activity more than 66% of the time (>5.5 hours/day)
Physical Demands Lift/Carry
Stand N 10 pounds or less N
Walk N 11-20 pounds N
Sit N 21-50 pounds N
Manually Manipulate N 51-100 pounds N
Reach Outward N Over 100 pounds N
Reach Above Shoulder N
Climb N Push/Pull
Crawl N 12 pounds or less N
Squat or Kneel N 13-25 pounds N
Bend N 26-40 pounds N
Grasp N 41-100 pounds N
Speak N Over 100 pounds N
ESSENTIAL PHYSICAL ABILITIES:

• Finger Dexterity: Sufficient finger or manual dexterity with or without reasonable accommodation to enable the employee to efficiently operate a variety of plant machinery, testing equipment
• Speech: Sufficient clarity of speech or other communication ability with or without reasonable accommodation to enable the employee to communicate effectively and convey detailed or important instructions or ideas accurately, loudly, or quickly.
• Hearing: Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information.
• Visual Abilities: Sufficient visual acuity or other power of observation with or without accommodation to enable the employee to determine the accuracy, neatness, and thoroughness of work assigned; identify fine color differences or chemical reactions that ensure water quality; to review a wide variety of materials in electronic or hard copy form and perform activities such as viewing a computer terminal; visual inspection involving small defects, small parts, and/or operation of machines (including inspection).
• Physical Strength & Personal Mobility: Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to permit the employee to maneuver and function in and around an office environment. Ability to exert up to 70 pounds of force occasionally.

REASONABLE ACCOMMODATION STATEMENT:
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. A reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.
EEO STATEMENT:
The City of Nampa is an equal employment opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, veteran, disability status, or any other characteristic protected by federal, state, or local laws.
The City of Nampa has a Drug/Alcohol-Free Workplace Policy. Any offer of employment is contingent upon passing a pre-employment drug test and background check. The City of Nampa is an equal employment opportunity employer. All applicants will be considered for employment without regard to race or any other characteristic protected by federal, state, or local laws. This position may close before the closing date.