Operations Coordinator

nou Systems, Inc. (nSI) is here to solve diverse and challenging technical problems in an enjoyable, stimulating environment, while providing unsurpassed value to our customers.

We are pleased to announce the opening for a Operations Coordinator who will join our team in Arlington, VA and become part of our rapidly growing technology company operating in missile defense, cybersecurity, test range modernization, biotechnology, and space control marketspaces. You will be part of a team known for implementing new ideas, methods, and technologies to better meet the ever-evolving requirements of the organization and its workforce.

Here’s what you’ll be doing:

As an Operations Coordinator, you will play a pivotal role in supporting a Deputy Assistant Secretary of Defense (DASD)-level organization within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)) located in Arlington, VA. The mission of the organization is to accelerate the development and integration of advanced technologies to rapidly deliver new warfighting capabilities. As the Operations Coordinator, you will rapidly assess incoming tasks, assign responsibilities, and meticulously document the work. You will work in a mission-driven, complex, fast-paced environment where quick thinking and precise execution are essential to success. If you are a proactive, organized, and detail-oriented individual who thrives under pressure, this is an ideal opportunity for you to make a significant impact.

Work location is on site at the Pentagon in Arlington, Virginia.

Other specific tasks include:

• Triage Incoming Tasks: Receive and assess incoming requests, tasks, and assignments with a sense of urgency, ensuring they align with organizational objectives and priorities.
• Responsibility Assignment: Efficiently allocate tasks to the appropriate team members based on their skills, expertise, and availability, considering project timelines.
• Documentation: Maintain comprehensive and organized records of task assignments, progress, and completion.
• Communication: Facilitate clear and effective communication among team members, ensuring everyone is informed and aligned on task assignments and objectives.
• Quality Assurance: Conduct quality checks on completed work to ensure it meets established standards and quality requirements.
• Process Improvement: Continuously evaluate and refine organizational processes to enhance efficiency, responsiveness, and overall effectiveness.
• Reporting: Generate regular reports on task status, workload distribution, and efficiency metrics to support data-driven decision-making.

Here’s what you’ll need:

You must have a Bachelor’s degree or equivalent work experience. Also, we’re looking for someone with at least 10 years of professional experience. Proven experience in a fast-paced, task-driven environment supporting Senior Executives, General Officers, Flag Officers, Chief Executive Officers, or equivalent organizational leaders. Must be highly organized with meticulous attention to detail. Strong communication and interpersonal skills, with the ability to work effectively in a collaborative team setting. Proficiency in task management and documentation tools. Self-starter, able to take initiative and accomplish work independently with minimal guidance. Ability to adapt to changing priorities and maintain composure under pressure. A proactive and solution-oriented mindset.

Finally, you must possess or have the ability to obtain an active Top Secret security clearance with Sensitive Compartmented Information (SCI) eligibility. Lacking any one of these disqualifies you from this job.

Desired Qualifications:

• Familiarity with the DoD Correspondence and Task Management System (CATMS), Joint Staff Action Process (JSAP), and/or Task Management Tool (TMT).
• Familiarity with DoD 5110.4-M, “Manual for Written Material” including DoD business rules for preparing Read Ahead (RAH) materials, Action Memos, and Info Memos.
• OSD, Joint Staff, Service Staff, or other Pentagon staff experience is desired.

Who is nou (pronounced ‘new’) Systems?

nou Systems, Inc. (or nSI for short) is a rapidly growing technology company that cares about its people. Our people are passionate about missile defense, cybersecurity, test range modernization, and all-things space and space-market related. We offer significant advancement and personal career development opportunities within our dynamic high-tech company.

Benefits of working at nSI

nou Systems, Inc. offers a comprehensive, total rewards package that includes competitive compensation and diverse benefits that reflect our company culture of service, excellence, and a supportive work environment.

Other specific benefits include:

• Competitive Wages*
• Medical, Rx, Dental & Vision Insurance
• Medical plan with Health Savings Account eligibility
• Generous company-funded Basic Life Insurance
• Company-funded Short-Term & Long-Term Disability
• Optional Accident and Critical Illness Insurance
• Personal Time Off, Annual Leave, and Paid Federal Holidays
• 401(k) Retirement Plan
• Employee Stock Ownership Plan (ESOP)
• Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs
• Personal Development, Learning Opportunities, & Lunch-n-Learns
• Opportunities for Advancement
• Skills Development & Certifications
• Employee Referral Bonus Program
• Corporate Sponsored Events & Community Outreach
• If you work from the corporate office – Fully stocked breakrooms!!!

*Final compensation for this position is determined by a variety of factors, such as a candidate’s relevant work experience, skills, certifications, and geographic location.

nSI is an Equal Opportunity Employer

Employment opportunities at nSI are based upon a candidate’s qualifications and capabilities to perform the essential functions of a particular job and are free from discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, genetic information, or any other characteristic protected by law. For our complete EEO/AA and Pay Transparency statement, please visit www.nou-systems.com/workingatnou. U.S. citizenship is required for most positions.