Operations Assistant

Title:  Operations Assistant

Location: Seattle

Job Type: Regular Part Time

What’s the Opportunity?

This Operations Assistant performs a wide range of administrative and office support activities for the office and employees to facilitate the efficient operation of the business. 

Responsibilities:

This position is responsible for being the first point of contact for clients and visitors to Anchor QEA and is expected to greet them and provide information with professionalism and resourcefulness. This position provides primary coverage to the reception desk. Other responsibilities include maintenance and organization of off-site files, credit card reconciliation, and assisting with committee events. This position will support the IT team with requests such as monitor arm and keyboard tray modifications, distributing IT items to staff, ordering when needed and any general non-technical IT-related requests from local staff. This person provides support to the entire local office, and regional offices, as well as the Regional Operations Points of Contact and the Office Leads.

Additional Responsibilities could include the following:

• Supporting tasks such as invoicing support, supporting the Finance team on a daily basis for mailings and accounts payable tasks, working within our financial software to support these efforts; reception coverage
• Troubleshooting office issues (phone, internet, maintenance etc.), vendor communication, answering a multi-line phone; including the building wide visitor management system
• Preparation and distribution of incoming and outgoing mail and shipments, assisting with management of office and kitchen supply inventories, maintaining the appearance and upkeep of the office and kitchen, setting up and breaking down conference rooms,
• Assist with office events and meetings, coordinating catering for meetings, and conference room scheduling.
• Conference Room readiness cleanup/setup will include verifying that all equipment, adapters, and cables are accounted for and will be available for use in the next meeting based on an inventory sheet/short-list of the components
• Assisting with new staff setup or help with moving IT equipment for staff from one office to another within the building; work closely with HR to support new hires initiatives such as new hire tours of the office and other new hire document review/collection.
• Supporting the opening and/or closing of the office for business day.
• Maintain kitchen: stock fridges, inventory supplies, unload dishwasher, fill coffee maker.
• Prepare, receive, and distribute incoming and outgoing mail.
• Maintain office copiers for day-to-day needs.
• Work with team to report facilities issues to building management.
• Maintain schedule and notebook for field truck (if applicable).
• Assist with other regional Operations and local office tasks as needed such as the office emergency response plan, building suite access cards and staff ORCA card distribution.
• Work independently and as part of a team; effectively support internal team members and initiatives.
• Manage office discretionary budget and expense report processing as needed

What Are We Looking For?

Ideal candidates will have the following:

• Associates degree preferred
• Minimum of 2 years’ experience as Receptionist in legal, hospitality, or corporate field or related work experience required
• Proficiency in MS Office: Outlook, Excel, PowerPoint; Adobe PDF and BST experience desirable
• Availability: Monday - Friday, 1pm.-5pm., in the office
• Strong organizational and multitasking skills required
• Basic knowledge and understanding of financial terms and calculations
• Effective verbal and written communication
• Proficient with MS Office programs, SharePoint, and Adobe Acrobat
• Has good written, verbal, and visual communication skills
• Works well in a team environment and can effectively balance workload when needed

What Can You Expect?

A collaborative work environment where we encourage everyone to bring their authentic self. 

Who Are We?

Anchor QEA is an environmental science and engineering consulting firm that is focused on improving the environment and our communities by solving challenging problems. We employ more than 450 people in offices around the United States. Our vision is for a growing company that is our clients’ first choice for solving their most challenging problems and our employees’ first choice as a company where they want to work.  Learn more about Anchor QEA at www.anchorqea.com

How to Apply?

Apply online through Anchor QEA’s Open Positions page at https://www.anchorqea.com/careers/careers-open-positions/.  Veterans are encouraged to apply.

Additional Information

We work hard to embrace diversity and inclusion. As an equal opportunity employer, Anchor QEA is committed to a diverse, multi-cultural work environment. Anchor QEA does not discriminate in employment based on age, race, creed, gender, religion, marital status, veteran’s status, national origin, disability or sexual orientation.

Salary and Other Compensation:

• Salary Range: $20/hr - $30/hr
• Annual Bonus
• Other potential bonus types: Billable Time Bonus, Spot Bonus, Milestone Anniversary Bonus, Receiving Professional License/Certification Bonus, Peer-reviewed Publication Bonus, Employee Referral Bonus.