Office Supervisor

Job Overview:

We are seeking a highly organized and motivated individual to join our team as an Office Supervisor. As the Office Supervisor, you will play a crucial role in overseeing and coordinating daily administrative and operational functions of our company. This position requires a combination of leadership skills, attention to detail, and a proactive approach to problem-solving.

Key Responsibilities:

· Team Leadership:

o Lead and motivate office staff to achieve performance goals.

o Provide guidance, training, and support to team members.

o Conduct regular meetings to discuss project status and address concerns.

o Foster a positive and collaborative work environment.

· Administrative Oversight:

o Oversee day-to-day office operations and ensure efficiency.

o Coordinate and prioritize tasks to meet deadlines.

o Monitor and manage office supplies, equipment, and facilities.

o Prepare and maintain project documentation

· Communication:

o Facilitate effective communication within the team.

o Address and resolve employee concerns in a timely manner.

o Address customer and stakeholder inquiries and issues promptly and professionally.

· Documentation and Record-keeping:

o Maintain accurate and up-to-date records, files, and databases.

o Ensure compliance with company policies and procedures.

o Prepare reports and presentations as needed.

· Process Improvement:

o Identify areas for improvement in office processes.

o Implement and streamline new procedures to enhance efficiency.

o Collaborate with management to implement best practices.

· Scheduling and Coordination:

o Schedule and coordinate meetings, appointments, and events.

o Liaise with project managers, field technicians and clients.

· Customer Service:

o Ensure a high level of customer service for both internal and external stakeholders.

· Proven experience in office management or supervisory role.

· Familiarity with Solar/Electrical/HVAC is a plus

· Strong leadership and interpersonal skills.

· Excellent organizational and multitasking abilities.

· Exceptional written and verbal communication skills.

· Ability to adapt to a fast-paced and dynamic work environment.