Office Services Specialist Dsp00996

Title:Office Services Specialist DSP00996

State Role Title: Administrative & Office Specialist II

Hiring Range: Negotiable and Commensurate with Experience

Pay Band: 2

Agency: Department of State Police

Location: Salem, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia State Police in Salem, Virginia is looking to fill an open receptionist position. Serve proud and be proud to serve the Commonwealth and become a member of a fun devoted team. This position is part of a team that both serves the public and provides critical support to field operations and investigators.
We are seeking to expand our diverse team of change makers and innovators. As a member of the Virginia State Police family, you would make a difference by serving every city, county, town, resident, and visitor of the Commonwealth through supporting our vast public safety mission. Challenge yourself to make a difference today by applying for a career with the Virginia State Police!
Established in 1932, the Virginia State Police has grown to be the largest police department in the Commonwealth of Virginia. As the mission of the Department has continued to expand, our workforce continues to grow. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become best in class. We are firmly committed to our family-like culture and are seeking to expand our diverse team. We provide an outstanding benefits package, including excellent health insurance, membership in the Virginia Retirement System, deferred compensation, paid leave starting on day one, and other benefits available to Commonwealth of Virginia Employees.
In addition, the Virginia State Police supports its personnel through a comprehensive, holistic Wellness Program. From our Therapy Dog, Piper, to full-time peer support, our wellness staff teaches and coaches "cognitive fitness" for all employees every step of the way. Our Wellness Program fosters a welcoming, peer-oriented, inclusive environment with the resources to support our employees throughout their entire VSP career. We are committed to providing the best so you can be at your best!
Contact Human Resources for additional details.
Serves as the Receptionist by receiving and transferring calls to the proper office or person.
Courteously assists other police agencies and citizens, directing them to the proper office.
Prepares bank deposits for fees collected by Headquarters and the Area Offices from the sale of fingerprints.
Supplies and prepares Vehicle Expense Reports (Form SP-21).
Prepares and completes Gasoline Consumption Record (Form SP-79).
Processes Highway Hazard and Information Reports.
Processes and files State Vehicle Crash (SP-209) reports.
Maintains the Division's vehicle rosters; processes and files Vehicle Expense Reports (SP-93) monthly; and Voyager Receipt for Gasoline or Diesel Purchases (SP-296) forms.
Retrieves mail from outside mail receptacle.
Prepares the Daily Supervisor Staffing Schedule.
Processes Notice of Vehicle Impoundment/Immobilization reports (Form SP-158).
Accepts delivery of subpoenas and Parcel Post items.
Serves as back-up leave coordinator.
Promotes public relations and establishes working relationships.

Minimum Qualifications

Working knowledge of office practices and procedures; of proper grammar, spelling, and punctuation; and of basic mathematics.
Skill in the use of desktop computers and using Microsoft Office applications (Word, Excel, PowerPoint) for the purposes of typing, data entry, drafting, and producing various documents; and in operating standard office equipment such as fax and copy machines.
Demonstrated ability to provide effective and courteous customer service; to receive and transfer calls; to collect fees and prepare deposits; to type routine reports and enter data in various computer systems/applications; to communicate effectively orally and in writing in English; and to work independently and as a member of a team.
Graduation from high school or equivalent.
Previous secretarial/administrative and word processing experience.
An equivalent combination of training and experience indicating possession of the preceding knowledge, skills, and abilities.

Additional Considerations

N/A

Special Instructions

A BACKGROUND INVESTIGATION SHALL BE REQUIRED OF EACH SELECTED APPLICANT
Elements of the selection process include the screening of application(s); the interviewing of qualified candidate(s), to include pre-employment testing, a presentation and/or a work sample, if applicable; salary negotiation(s) if applicable; a background investigation; and a medical evaluation if applicable. The anticipated duration of the pre-employment process is determined by the successful completion of the above items.
Applications, cover letters and/or resumes shall only be accepted on-line through the PageUp recruitment management system at https://jobs.virginia.gov and must be received by 11:55 P.M. on December 22, 2023. Please limit resumes to four pages and cover letters to one page. Any additional attachments received in excess of this will not be considered.
PageUp provides a confirmation of receipt of your application, resume and/or cover letter submitted successfully. Please refer to your PageUp account to check the status of your application for this position. For questions, please contact the Employment Unit of the Human Resources Division at civilianemployment@vsp.virginia.gov.
The Department of State Police is an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity or expression, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, parental status, political affiliation, or any other categories protected by applicable federal, state or local laws.
REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST
(V)alor (S)ervice (P)ride