Office Manager

• Manages aspects of payroll processing, including updating the Daily Labor Report, correcting time clock punch errors, and obtaining a signed missed punch form from the employee.
• Updates and maintains the vacation accrual report.
• Tracks contract labor hours and submits invoices to vendors.
• Processes employee Leave of Absence and FMLA requests.
• Processes employee terminations.
• Purchases office supplies and maintains proper stock levels.
• Mails incoming checks to the lockbox.
• Codes items on the Epic Visa card for cardholders.
• Greets visitors and answer incoming phone calls.
• Matches all AP invoices to open receivers on a daily basis.
• Posts all AP vendor invoices received on a daily basis.
• Prints the daily AP Activity Report in order to confirm all invoices have been entered correctly.
• Scan processed invoices to the processed AP vendor file.
• Maintains vendor files, including filing of weekly AP.
• Reviews PO Status Report and verify all POs have been processed.
• Contacts vendors for missing AP invoices & statements.
• Reconciles vendor statements.
• Enters customer sales orders and email order confirmations. (backup to Customer Service/Accounts Receivable Clerk)
• Invoicing – Shipments (backup to Customer Service/Accounts Receivable Clerk)
• Match invoices to load documents and original orders
• Print “Orders Invoiced Activity Report”
• Mail/Email all customer invoices
• Matches PODs (proof of delivery) received from carriers to invoices. Issue credit/debit memos as needed for shipment shortages/overages.
• General support of Operations Manager, Production Manager, and Plant Supervisors
• Completes all other projects as assigned by Operations Manager

Skills

• Excellent phone etiquette and communication skills
• Strong organizational and time management abilities
• Proficient in calendar management and scheduling software
• Proficient in CRM or HRIS software
• Experience in team management or supervision

This Office Manager role requires someone who can effectively manage the front desk operations, handle phone calls, coordinate appointments, and oversee the training of office staff. The ideal candidate should have excellent phone etiquette, strong organizational skills, and the ability to manage a team. Experience in manufacturing office management is a plus. If you are detail-oriented, have great communication skills, and enjoy working in a fast-paced environment, we would love to hear from you!

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities
• Commission pay
• Signing bonus
• Tips

Education:

• Associate (Required)

Experience:

• Administrative experience: 3 years (Required)
• Office Manager: 3 years (Required)

Language:

• Spanish (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person