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SalaryWho are we?
Who are we looking for?
We are seeking to hire a part-time (approximately 35 hours/week) Office Manager who is self-motivated and detail-oriented to ensure that office duty needs are met in our downtown Chicago office. You are a team player with a great ability to multi-task!
This position will be hybrid based in our River North office at least 3 days a week, with remote work opportunity on other days.We are unable to provide sponsorship for work authorization for this role.
Responsibilities will include, but not be limited to:
- Manage conference space on Outlook Calendars.
- Stock Conference rooms with all needed supplies
- Order food for all meetings as requested.
- Order Staff Lunch every Tuesday.
- Order Supplies
- Coordinate all Staff Special Events Celebrations such as new babies, new homes, significant birthdays etc..
- Send gifts for staff life events.
- Keep kitchen stocked with basic supplies such as milk, Paper towels, coffee cups, plates, cutlery etc.
- Negotiate with all supply Vendors to ensure best pricing. IE coffee vendor, etc.
- Maintain all Kitchen/ Office Equipment – Have serviced as needed.
- Coordinate Pepsi ordering and delivery
- Coordinate with Building Management all maintenance and electrical needs
- Shipping as requested (excluding marketing)
- Receive all packages and ensure they are delivered to correct employee.
- Order general office supplies through approved vendors
- Keep supply room neat and organized.
- Order office furniture as needed.
- Dispose of broken furniture and outdated equipment as needed.
- Book lunch and dinner reservations for Senior Management as requested
- Coordinate new employees office access IE KEY CARDS
- Work with management team to determine office seating assignments.
- Implement administrative policies and procedures.
- Space Planning – coordinate with management for new hires.
- Coordinate "Visitor greetings" on Lobby TV
- Plan for growth and staffing increases.
Requirements:
- Exceptional administrative/customer service skills
- Organization skills: Prioritizing, productivity, creating and maintaining deadlines and collaboration
- Communication skills
- Proficient in all Microsoft applications
- Valid, unrestricted driver's license
Who Should Apply: Our ideal candidate for this job is someone that is resourceful and a good problem solver with excellent organizational skills. Assuring a steady completion of workload in a timely manner is key to the success in this position. If you have a solutions-oriented approach, positive attitude, and the strong desire to service others, join our growing team in servicing some of the nation's leading Restaurant & Food Service Brands!
What's in this for you?
Amazing coverages to start. Medical, dental, and vision coverages are just the beginning! We also offer ancillary plans, such as flexible spending accounts for both health and dependent care, critical illness, accident, and voluntary life as well as company paid life and long-term-disability plans! On top of this, we also offer a 401(k) plan with company match.
Invest in your success. We will provide you with a thorough training and development program; and offer competitive compensation.
Live well = Work well. Relax with our Personal Responsibility Paid Time Off policy where you don't have to accrue time off in order to take it! We also offer half-day Summer Fridays!
We welcome all.
We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.
