Office Manager

We are seeking a Office Manger to operate office, outside and sales team to keep productivity flowing!

Scope of work

• Manage inventory for all supplies and everyday items to support the store for the work crew and customers.
• Conduct data checks to ensure accuracy and consistency in inventory, sales, profits and advertising.
• Prepare and Report to owner on regular reports detailing performance metrics, including sales, revenue, profitability, Schedules of team members and Payroll.
• Conducting meetings with office and outside crew.
• Maintain up-to-date sales price packets for the sales team.
• Address customer inquiries and resolve any issues or complaints.
• Set sales targets and performance goals for team members.
• Keeping company website updated with current pricing and materials.
• Coordinate with sales team to ensure awarded jobs are properly handled, including scheduling subcontractors, acquiring materials, and ensuring stock availability for projects.
• Utilize QuickBooks Desktop to track and manage inventory, invoices and payables.
• Ensure timely invoicing and follow-up to ensure receipt of payments.
• Handling any issues in collaboration with administrator or accountant.
• Oversee the operation of the welding shop's store, ensuring adequate material supplies.
• Assistant with owner on priority task, example of ordering materials, supporting sales and advertising efforts.
• Monitor and track receipts to ensure timely processing.
• Conduct competitive analysis to stay updated on pricing strategies, offerings and margin pricing on material.

Requirements

• Experience in sales management or a related field.
• Experience in Construction Sales.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in QuickBooks Desktop.
• Ability to develop and implement sales strategies to achieve targets.
• Proficiency in office management tasks such as organizing schedules, managing inventory, and overseeing administrative processes.
• Ability to maintain a productive, positive and efficient office environment.
• Strong leadership and interpersonal skills to supervise and motivate office staff.
• Analytical skills to gather, interpret, and present data for reporting purposes to the owner.
• Experience in creating and maintaining reports related to sales performance, office operations, and financial metrics.
• Problem-solving abilities to address issues as they arise and implement solutions.
• Confidentiality and integrity in handling sensitive information.
• Willingness to work collaboratively with team members, fostering a supportive and inclusive environment.
• Driver License Required

Job Type: Full-time

Pay: From $18.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Management: 4 years (Required)
• QuickBooks: 2 years (Required)

Language:

• Spanish (Preferred)
• English (Required)

Ability to Relocate:

• Harlingen, TX: Relocate before starting work (Required)

Work Location: In person