Office Manager

This is an in-office position. We have flexible hours and schedule and this can be part-time or full-time, depending on your needs and availability.

About You

• You consider yourself a lifelong learner with a growth mindset.
• You are a Bookkeeper who wants more variety, responsibilities and growth potential.
• Your friends & coworkers would describe you as resourceful, open-minded, and teachable.
• You are excited to make a position your own – you have worked at a small business before and you love the idea of developing your own career path, where the sky's the limit!
• You've been told that you're a natural problem solver and a stickler for details.
• Your organizational skills are second to none, and you take immense pride in your ability to keep things running smoothly.
• You thrive in an environment where you are given the autonomy to take initiative.
• You persistently follow up, follow up, follow up until the task is complete.
• You want to put in the work to succeed, you are driven to achieve despite challenges, and you are looking for an organization with a path of upwards mobility.
• You're comfortable and confident talking on the phone with customers but you are aware of the need for expediency.
• You want the excitement and entrepreneurial spirit that comes with being part of a small company that values you.
• You are searching for a company culture based on trust, reliability, and integrity.
• You enjoy seeing your accurate data entry transformed into useful outcomes.
• You are driven by personal growth and love developing your knowledge and skill set for the sake of learning and improving.

Pay rate: $30-35 hourly, depending on experience and qualifications.

This position can be part-time or full-time for the right candidate! If part-time, you will work Monday through Wednesday weekly, as these are critical days for our business.

Hours can be flexible, depending on your schedule and commitments!

Office Manager Benefits (please note that some benefits may vary if you are part-time)

• Paid time off (vacations & holidays)
• Sick time in addition to paid time off
• Healthcare (medical, dental and vision)
• Additional voluntary benefits available through Aflac
• 401k with discretionary company match
• Annual end-of-year bonus
• Weekly paychecks
• Flexible work schedule
• Professional and personal growth opportunities

About Us

At Key Corp., we pride ourselves on being a small, family-owned business with unique strengths and values that set us apart.

• We hire great people who value collaboration and a friendly work environment.
• We offer flexibility. We understand that life happens, and we're here to support your work-life balance.
• We believe in personal and professional growth. This position isn't just a role; it's an opportunity to take on more responsibilities and advance in your career at Key Corp..

Office Manager Expectations

• As our Office Manager, you will play a vital role in maintaining the smooth operation of our office environment. After training, we will rely on you to take charge and run things administratively, so we as the owners can focus on growing the business.
• You will use your keen financial acumen to keep the cash flowing in by invoicing customers, chasing receivables, monitoring the status of payments, and following up with clients as needed.
• Key aspects of your job include managing and reconciling accounts, preparing monthly reports and ensuring accurate YTD numbers so we can make informed business decisions.
• We will look to you to do data entry; however, you will also delve into cash flow analysis, in addition to handling Accounts Receivable and Accounts Payable.
• You will assist the owners with creating and submitting bid proposals for each project.
• You will coordinate various administrative tasks related to jobs, such as contract administration, purchase orders, certified payrolls, Certificates of Insurance, and tax paperwork.
• You will proactively handle business administration tasks, such as documentation, filing and record keeping.
• You will communicate positively and professionally with prospects, customers, internal team members and vendors.
• Over time, we would love to transition the crucial payroll function to you.
• If you’re up for the challenge, we want your help researching and implementing a CRM for the first time and training the field crews on how to use it effectively.
• This position is not just a job; it's a chance to grow within the company. Over time, you could assume more responsibilities, potentially leading to a Controller position.

Office Manager Skills and Experience

We're flexible on the number of years of previous experience for this role. We highly favor talent, interest, and drive to continue to improve a company’s culture. Some candidates may see this list and feel discouraged because they don't match all the items. Please apply anyway: there’s a good chance you’re more wonderful than you think you are.

• Experience working for a small business
• Administrative support experience
• Service Scheduling, Logistics, or Dispatching experience
• Office Manager experience
• Bookkeeping and/or accounting experience required
• Quickbooks or similar experience required
• Strong proficiency in Excel
• Experience working with a CRM is a big plus!
• Experience working in the Construction industry is a plus but not required

How To Apply:

• Click the "Apply Now" button.

• Tell me about a recent situation when you interpreted data or a report to make a recommendation to your boss or the Leadership Team.

• Include your resume.

If you are in any of the following or similar positions, APPLY TODAY! Come join a company that is truly dedicated to making a career for you.

• Office Manager
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• Business Manager
• Business Office Manager
• Facilities Manager
• Office Support Specialist
• Business Operations Manager

Job Types: Full-time, Part-time

Pay: $30.00 - $35.00 per hour

Expected hours: 10 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Tell me about a recent situation when you interpreted data or a report to make a recommendation to your boss or the Leadership Team.
• This position can be part-time or full-time for the right candidate! If part-time, we will need you to work Monday through Wednesday weekly. Does this work for you?

Experience:

• working in small business: 1 year (Preferred)
• administrative support: 1 year (Preferred)
• Service Scheduling, Logistics, or Dispatching: 1 year (Preferred)
• Office management: 1 year (Preferred)
• Bookkeeping and/or accounting: 1 year (Preferred)
• QuickBooks: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• CRM software: 1 year (Preferred)

Ability to Commute:

• Wakefield, RI 02879 (Required)

Ability to Relocate:

• Wakefield, RI 02879: Relocate before starting work (Required)

Work Location: In person