Office Manager

T.D.C. Engineering, Inc. is hiring a full-time Office Manager to perform a variety of tasks in the office and in the machine shop. Hours are Monday-Friday 8AM-4PM.

DUTIES INCLUDE:

• Answer telephone and speak directly with customers
• Set up new jobs from customers and enter Purchase Orders into Quickbooks
• Enter bills/invoices as they are received
• Create paperwork for shipping (packing slip, labels, etc.)
• Create shipping paperwork via UPS Worldwide
• Verify paperwork/material certs on incoming raw material
• Have a good understanding of the daily schedule to communicate with customers
• Coordinate shipments with customers
• File paperwork (completed jobs, bills, invoices, packing slips, receipts, etc)
• Monitor emails and respond in a timely fashion
• Sort mail daily
• Receive payments from customers (checks or ACH payments)
• Write checks as needed
• Type up and email quotes to customers (with help)
• Order steel, stainless steel, aluminum, plastic, etc. from vendors
• Check in/measure raw material as it arrives
• Work with manufacturing to adjust daily schedules as needed
• Prepare and package completed parts for shipping (UPS or Skid shipments)
• Responsible for invoicing customers when jobs are completed and delivered
• Enter employee hours for each job in Quickbooks
• Keep track of employee vacation time
• Help with misc. paperwork (tax payments, insurance, new hires, retirement plan, etc.)

SKILLS REQUIRED:

• Very detail oriented
• Great organizational skills
• Ability to handle multiple tasks and stay focused
• Knowledge of Microsoft Word and Excel
• Experience with QuickBooks helpful, but not required
• Good written and verbal skills to be able to communicate with customers daily
• Valid drivers license
• Previous machine shop knowledge/experience (helpful, not required)

T.D.C. ENGINEERING BENEFITS:

• Competitive pay (based on work experience and knowledge)
• Excellent working conditions
• Brand new top of the line facility and work environment (built 2019)
• 401k with company match
• Paid vacation
• Paid holidays
• Benefit package which includes group health & life insurance

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus opportunities

Work Location: In person