Office Coordinator - Spanish Speaking

Job Type
Temporary
Description
Who are we:

• We are not just any summer camp; we're something more
• We provide a safe space for our campers from challenging neighborhoods in San Francisco
• We promote and value diversity, equity, inclusivity, and belonging within a strong staff community
• We influence & inspire our campers to help them become more successful & proactive adults
• We foster an environment that allows our staff to thrive and grow as professionals, no matter their chosen field
• We're a ton of fun!

Who are you:

• You are a role model who will always put our youth first
• You have an unparalleled sense of integrity, emotional intelligence, & commitment to quality work
• You believe in the power of working and playing in nature
• You thrive while working collaboratively
• You are willing to learn, grow, & get better
• You value creativity, professionalism, empathy, & patience

Position Purpose
The Office Assistant is responsible for aspects of the day-to-day on-site operation of Camp administration and supports the Camp Office Manager.
Key Responsibilities

• Handle all incoming calls and provide excellent customer service to parents, campers, staff, and visitors
• Assist staff as needed with computer usage, mail, and other needs
• Maintain office communications including: message boards, staff notices, paperwork, etc.
• Assist with all documents (paper and electronic) related to campers and staff
• Track and report all visitors
• Sort incoming mail and process outgoing mail
• General office duties
• Assist Camp Director, Assistant Camp Directors, and Camp Office Manager with administrative tasks as needed
• On Office Manager days off, manage all office procedures
• Provides support to all areas and departments at Camp

Requirements
Required Skills

• Spanish speaking
• One year of administrative experience in an office environment
• Ability to work with youth and staff in a positive manner
• Knowledge of Excel, Word and databases
• Strong organizational skills and attention to detail
• Ability to handle difficult or stressful situations in a professional manner
• Excellent communication skills
• Ability to work independently with minimal supervision

Preferred Skills

• Experience with Residential summer camps

Physical Requirements

• Must be able to lift 50lbs.
• Must be able to walk on uneven terrain for at least 3 miles.
• Must be able to stand for 8 hours (with breaks).
• Must be able to work in temperatures ranging from 30° to 100°.

Meals and Lodging
Lodging is provided for all staff on site. The Office Coordinator will not be required to stay in a cabin with youth on a regular basis, but will be assigned bunk-style indoor housing that may be shared with up to 8 other staff members. Three meals per day will be provided while on site, including on days off.
Schedule

• Temporary/Seasonal Summer position.
• Applicants should be available June 10 - August 7, 2024 to work & live on-site at our Camp location in Northern California (Mendocino County).
• Staff members work 40-56 hours/week depending on position with two days off per week. Days off vary per session.

Benefits

• Onsite lodging is provided for all staff.
• Three cooked meals per day are provided onsite, including on days off (gluten-free, vegan, & vegetarian options).
• Free onsite laundry.
• Employee Assistance Program: in-person counseling + 24/7 confidential mental health support.
• Sick Time.
• Onsite workout facilities.
• Free Wifi access in the staff lounge.
• Free 1-year membership to the American Camp Association.

Pay
The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and BGCSF needs. At BGCSF, our decisions are based on other factors and dependent on circumstances for each position. Depending on the need and requirement of the position, an individual could be hired at or near the entry level, mid - level or top of the range for their role and compensation. As such, a reasonable estimate for this temporary summer position from June 10 - August 7, 2024, is $4,157.12.
Disclaimer
Boys & Girls Clubs of San Francisco is an Equal Opportunity Employer. The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
If you're excited about this opportunity, but your experience doesn't align perfectly, we encourage you to apply anyways and attach a cover letter explaining why it would be a good fit. You may just be the right candidate!
IMPACT GROWTH COMMUNITY