Office Coordinator Part-Time

With superb benefits and a great work-life balance, Cobalt Benefits Group is the perfect place to enjoy a rewarding and well-balanced career! We are dedicated to hiring top talent, investing in our staff, and cultivating a positive working environment.

Reporting to the Claim Manager, the Office Coordinator supports the office in completing administrative tasks supporting the day-to-day operations. The ideal candidate is detail-oriented and has exceptional communication, organization, and time management skills. This role is responsible for supporting our office operations located in South Burlington, Vermont.

Responsibilities:

• Maintains postage meter, including filling meter, ink replacement and meter troubleshooting.
• Prepares mail for delivery to electronic data management vendor.
• Sorts and delivers all incoming mail within departments, including coordinating inter-office mail.
• Prepares outgoing UPS packages and certified mail for pickup.
• Prints, stamps, and mails letters.
• Researches and resolves unidentified and misdirected mail.
• Researches and resolves unidentified claims.
• Prepares reports for the management team.
• Greets office visitors and escorts vendors or notifies appropriate staff of visitor arrivals, when applicable.
• Coordinates outgoing mail with fulfillment vendor.
• Manages paper and envelope inventory for the office.
• Reconciles UPS and vendor invoices.
• Scans documents and loads them to appropriate systems or shared folders.
• QA’s loaded scanned documents.
• Reviews returned mail and forwards live checks to VT Finance Department.
• Monitors and Orders office and kitchen supplies.
• Performs other related admin duties.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at a time.

Qualifications:

• High school diploma or GED.
• Ability to manage multiple processes and computer systems, set priorities, and meet deadlines.
• Adept and efficient data entry skills.
• Working knowledge of Microsoft Office and the ability to integrate and learn new systems.

Benefits:

After successful completion of a 60-day waiting period, new hires are eligible to participate in:

• Fantastic medical, dental, and vision insurance- twice annual employer HSA contribution, covering 50% of the plan’s annual deductible.
• Company paid Basic Life and AD&D
• Company paid Short-Term and Long-Term Disability
• Flexible Spending Accounts
• 401(k) Retirement Plan with a generous up to 6% employer-match (WOW!)
• 10+ paid holidays
• Generous paid vacation and sick time
• Lots of fun company events

Who We are:

Cobalt Benefits Group, LLC (“CBG”) is a full-service Third-Party Administrator (“TPA”) that has specialized in the customization, marketing, and operation of self-funded employee benefit plans for over 30 years. CBG is comprised of approximately 185employees and 3 entities:

• Blue Benefit: a venture of Blue Cross Blue Shield of Massachusetts
• CBA Blue: a venture of Blue Cross Blue Shield of Vermont
• EBPA: a privately held TPA that specializes in ancillary benefits.

What We Do:

CBG provides TPA assistance to employers with Self-funded-insurance plans to:

1. build custom benefit plans for its workforce,
2. collect premiums from enrollees by avoiding interference and costly premiums from an insurance carrier, and
3. dispute or pay medical claims.

CBG’s wide array of products and services include administration of self-funded medical and dental plans, flexible spending accounts, parking and transit accounts, health reimbursement arrangements, tuition reimbursement programs, COBRA management, Retiree/Direct Billing programs, and premium collection services, as well as providing customized benefit solutions to businesses nationwide.

Locations:

• Exeter, NH
• South Burlington, VT