Office Coordinator

The Foundation Team of Stone Environmental is expanding and we are looking for another energetic and engaging individual to join our team in an Office Coordinator role (24 hours to 40 hours). As an Office Coordinator, you will play a crucial role in ensuring the smooth and efficient operation of our office. Your responsibilities will include managing and purchasing supplies for the office and field projects, and managing supplier relationships while ensuring cost-effective procurement practices. You will also be responsible for coordinating office events with our internal committees, overseeing the reception/front desk by greeting customers and visitors to the office and providing administrative support throughout the company. The ideal candidate would have an outgoing personality, be a motivated and enthusiastic self-starter, and take initiative within the workplace. They are organized, professional, and demonstrate excellent attention to detail. This person must be an effective team player who works cooperatively with others to support the cross-functionality of the company. Most importantly they must be engaging and have a positive attitude, willingness to master tasks and learn new skills, and the ability to adapt to a wide variety of day-to-day administrative tasks.

• Answer phones, greet customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel
• Organization and administration of facilities improvement projects as point of contact with contractors and landlord
• Organize and manage physical office space including the consumables storage areas
• Monitoring office supplies and ordering supplies, and furniture, as required
• Support all employee-owners with administrative needs
• Manage incoming and outgoing shipments and process incoming/outgoing USPS (United States Postal Services) mail
• Maintain inventory of kitchen and office supplies
• Maintain records and schedule maintenance for the group's company vehicle
• Format/proofread documents, manage electronic and/or hard copy records (e.g., training files, organizational chart, and floor plan)
• Assist with the management of the company-branded clothing
• Provide marketing admin support, as needed
• Attention to detail and the ability to handle multiple competing priorities in a dynamic office environment
• Resourcefulness, independence, and strong organizational skills
• Excellent communication and strong interpersonal skills to interact positively with all personnel and clients
• Proficient in Microsoft Office Suite and Adobe
• Have enthusiasm and commitment to providing excellent service
• Ability to meet deadlines and deliver to the target
• Comfortable with lifting and moving boxes around the office or using a hand truck to assist
• Other duties as assigned