Office Coordinator - Manhattan, Ks

Interstates is seeking a full time Office Coordinator to support our Manhattan, Kansas Regional Office! The ideal candidate thrives in an environment that is ever-changing and will effectively anticipate and execute tasks. This position is a key support person to the Regional Office that will provide administrative coordination and completion of day-to-day tasks. The right candidate will consistently provide a high level of service to office staff and site project teams while maintaining positive relationships. This position delivers an unwavering attention to detail whether it is a day-to-day duty or the coordination of a time sensitive material.

• Caring co-workers treat each other like family
• Be treated like an individual, not just a number
• Flexible schedules allow you to focus on your personal life as well as work life
• Lunch gatherings and social activities promotes fun and camaraderie
• Support charities and your community through events sponsored and hosted by Interstates

• Providing opportunities for our people
• Making a difference with our clients
• Pursuing a better way

• 401(k)
• Who doesn't want to retire early?
• Health, Dental, and Vision Insurance
• Multiple plans to choose between
• PTO
• We encourage our employees to take vacation...And when you take it, to log off and enjoy. Work life balance matters.
• Bonus Incentives
• Your hard work does not go unnoticed. We prioritize the work you put in for our team.
• Disability Insurance
• Life Insurance
• Advancement Opportunities
• We provide onsite Career Coaching. Where do you want to be in the next few years? That matters to our team!

• Working within the Microsoft Office Suite to produce documents, manipulate spreadsheets, produce presentations, work within databases, email, and schedule various meetings and equipment.
• Maintains a positive, friendly demeanor when communicating with the office or field, whether it’s with other Interstates employees or current/potential clients (answering phones, email, instant messaging).
• Resolve invoicing questions, and update client databases.
• Support Project Managers, Project Executives, Planning Team, Estimators, Human Resources, Instrumentation, Service, Maintenance and others
• Responsible for setting up majority of company meetings and functions .
• Approves all necessary invoices through the payroll system (as requested)
• Assists in any necessary meeting arrangements.
• Document control (could include, but is not limited to) - Provide accurate documentation to internal and external clients, issue drawings, provide updated redlines, and product information as requested.
• Support shipping and procurement as requested.
• Assist in any general administrative request from individuals listed above

• Ability to anticipate needs of leaders and other this role supports
• High accuracy and attention to detail
• Strong organizational skills
• Strong customer service skills
• Familiar with usage of Microsoft Teams/Outlook Calendar
• High School Diploma/GED

Interstates is an Equal Opportunity/AA Employer and provides a drug free work environment.