Office Coordinator

Position: OFFICE COORDINATOR

Reports to:Store Manager

Status: Hourly, Non-Exempt

Job Description

Job Summary:

The Office Coordinator oversees the back of the house functions for a retail jewelry store. This will include shipping and receiving inventory to our vendors and other retail jewelry stores in the Company as well as assists the Store Manager with key functions. A typical day might involve handling incoming and outgoing shipments, entering and performing quality control on Special Orders, taking phone calls and ordering supplies for the store. They manage their store?s retail logs and ensure everyday tasks are completed in a timely manner.

Primary responsibilities:

• Balance the daily business for the store including cash and check deposits and reports verifying payment totals.

• Maintain various daily logs in excel including trade in log, shipping log and 7 day preview log.

• Taking pictures of Special Orders received and upload to the POS system.

• Process inventory including transfers from the other stores and Special Orders.

• Reconcile inventory on a daily and quarterly basis in the POS system.

• Process vendor returns and repairs.

• Order supplies for the store and for the jeweler.

• Perform Quality Control all Special Orders from vendors.

• Enter Special Orders and vendor invoices.

• Assist with answering the phones at the store.

• Ship packages out daily to other stores, vendors and customers.

• Receive in packages daily from vendors and other stores.

• Provide other related duties as assigned by the Store Manager.