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SalaryOpening date April 3, 2024
Department Fire Department Closing date April 10, 2024
Salary range $39,858 $67,193 (A06)
General statement of duties
Performs varied stenographic typing and clerical tasks; does related work as required.
Distinguishing features of the class
This is responsible clerical work involving performance of a number of varied tasks requiring
ability to take and transcribe dictation. The work requires the exercise of judgment in the
application of prescribed procedures and methods to routine matters. Employees in this class
may work under close supervision depending upon the nature of the assignment. The work is
checked by another step in clerical process or by an immediate supervisor. Immediate
supervision may occasionally be exercised over the work of a small number of subordinate
clerks. Positions in this class are found where the current assignment of responsibility does not
warrant an Office Associate IV.
Examples of work (illustrative only)
Takes dictation of letters, memoranda, articles, reports and addresses, using computer for
word processing;
Types accounting and statistical tables, letters, notice, reports and miscellaneous material,
using computer;
Reads and routes incoming mail assembles files and other materials to facilitate reply by
a superior;
Maintains cross-references office files and a variety of other records;
Prepares and types requisitions for the purchase of supplies and equipment;
Sorts, indexes and files material alphabetically, numerically and geographically;
Serves as a receptionist and answers telephone and gives general information in response
to public inquiries;
Performs a wide variety of secretarial, typing and related tasks;
Keeps records and makes reports;
Types planning and zoning reports and issues zoning permits;
Maintains petty cash and other records;
Inputs and retrieves computer data;
Monitors utility crews by two-day radio and advises crews of emergency and other calls
for service;
Prepares and updates water and sewer service reports;
Maintains employee attendance records.
Required knowledge, skills and abilities
Some knowledge of office terminology, procedures and equipment and of business arithmetic
and English; some knowledge of elementary bookkeeping; ability to take and transcribe
dictation at an average rate of speed and accuracy; ability to maintain complex clerical records
and prepare reports from such records; ability to make minor decisions in accordance with laws,
ordinances, regulations and established policies; ability to make relatively complex
mathematical computations rapidly and accurately; ability to get along well with others; clerical
aptitude; good judgment; tact and courtesy.
Acceptable experience and training
Some experience in clerical work at the level of Office Associate II and completion of standard
high school course, including or supplemented by a course in shorthand, machine dictation,
with completion of business school or some college courses desirable; some word processing
experience is desirable; or any equivalent combination of experience and training which
provides the required knowledge, skills and abilities.
Americans with Disabilities Act
Physical ability: to sit continuously at a computer terminal or receptionist station for extended
periods; ability to operate standard office equipment including copier, computer, fax machine,
mailing machine, etc.; ability to reach into file drawers in standard four drawer filing cabinets.
Visual ability: sufficient to effectively operate office equipment including copier, computer,
etc.; to read and write reports, correspondence, instructions, etc.;
Hearing ability: sufficient to hold conversation with other individuals both in person and over a
telephone; ability to hear recording on transcription device.
Speaking ability: sufficient to communicate effectively with other individuals in person and
over a telephone.
Freedom from mental disorders which would interfere with performance of duties as described.
Application process
Candidates must complete a City of Annapolis application
. Paper applications are available. Email us at
HR@Annapolis.gov. Applications must be filed by the closing date.
All qualified applicants will receive consideration for employment, without regard to political
or religious opinion or affiliation, race, creed, color, sex, national origin, marital status, physical
or mental disability, sexual orientation, gender identity or genetic information. The City of
Annapolis is an Equal Employment Opportunity/ADA Compliant Employer.
