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Form of workJob Description
To ensure success as an Office Assistant, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding Administrative Secretaries are highly organized in performing a wide array of administrative duties.
Responsibilities:
- Processing, typing, editing, and formatting reports and documents in Word and Excel.
- Filing documents, as well as entering data and maintaining databases.
- Managing, maintaining and improving the companies social media presence including but not limited to Facebook and Instagram.
- Liaising with internal departments and communicating with the public.
- Directing internal and external calls, emails, and faxes to designated departments.
- Arranging and scheduling appointments, meetings, and events.
- Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
- Observing the best business practices and etiquette.
Experience:
- Advanced proficiency in managing documents, spreadsheets, and databases. Including Office 365 (Work, Excel, Outlook, and OneDrive)
- Ability to liaise internally and externally on administrative matters.
- Exceptional filing, recordkeeping, and organizational skills.
- Prior work or knowledge of QuickBooks Online would be helpful but not required.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling and call forwarding systems.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
About All City Paving:
Since 2012, All City Paving has been satisfying the paving needs of Salem, Oregon and the Willamette Valley. Located in Salem, All City Paving is a part of the community and a supporter of local students and organizations. We are professionals. Troy Lange and his staff understand the unique weather patterns, rain and snow, that can occur in the great Northwest. Our experience and knowledge insures that the ground preparation, pave mix, thickness and seal coating will last for years of satisfaction. We are confident that our craftsmanship and expertise will meet the highest standards of quality, with a price that is fair & affordable. That is why we offer our free online bid request for our internet customers. We look forward to serving you and adding you to our long list of satisfied employees and customers!
