The assistant will be responsible for performing a range of clerical and administrative tasks to support daily operations in a fast-paced office setting.
- Handling incoming calls and other communications.
- Managing filing system.
- Recording information as needed.
- Receptionist, aiding, greeting clients and visitors.
- Helping organize and maintain office common areas.
- Performing general office clerk duties and errands.
- Organizing travel by booking accommodation and reservation needs as required.
- Coordinating events as necessary.
- Maintaining supply inventory.
- Maintaining office equipment as needed.
- Aiding with client reception as needed.
- Managing multiple schedules, appointments and coordinating and supporting meetings
- Other administrative duties as required
Required Skills and Abilities
- Excellent verbal and written skills.
- Excellent interpersonal skills
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced environment.
- Proficient with Microsoft Office Suite or related software.
Education/Work Experience
- High school diploma or associate’s degree.
- Experience as an Office Assistant or in a related field.
Physical Requirements
- Ability to safely and successfully perform the essential functions of the job consistent with ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
- Must be able to sit for prolonged periods of time (90% of the time)
- Must be able to lift up to 10 pounds
- Must be able to talk, listen and speak clearly on telephone.
Job Type: Full-time
Pay: $35,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Office Assistant: 2 years (Required)
Ability to Relocate:
- Honolulu, HI 96813: Relocate before starting work (Required)
Work Location: In person