Office Assistant 1

EMPLOYMENT OPPORTUNITY ANNOUNCEMENT

EOA #: 23-159R

EOA DATE: March 15, 2024

REPLY BY: September 14, 2024

TITLE: Office Assistant 1 - Six Month Continuous

NUMBER OF POSITIONS: 1

SALARY GRADE: 6

SALARY: $34,152 - $42,251

NEGOTIATING UNIT: CSEA (NU 02)

OFFICE/REGION:OPWDD / Region 4

DIVISION/DEPARTMENT: Hudson Valley DDSO

LOCATION: Hudson Valley DDSO

Human Resources Department – Staffing Unit

9 Wilbur Road

Thiells, NY 10984

SHIFT: Days

PASS DAYS: Saturday & Sunday

POSITION DESCRIPTION:

Office Assistant 1 - perform entry-level clerical and office support work, including processing transactions and maintaining records in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities.

PRIMARY DUTIES AND RESPONSIBILITIES:

· Scheduling Employee Health Services (EHS) appointments for potential DSAT hires.

· Monitor psychological tests.

· Scheduling Ability Tests for potential DSAT hires.

· Process new employees.

· Greeting, assisting, and/or redirecting visitors & providing general information.

· Sorting and distributing incoming mail and faxes.

· Filing.

· Screening and directing incoming calls.

· Scheduling meetings and interviews as requested.

· Request and track required references and documentation for candidates’ files.

· On date of interview, provide assistance with greeting candidates, collecting required documentation, and general assistance to the Administrator(s).

· Maintain follow-up systems and communicate with Administrator(s) to ensure that functions are being executed timely and properly.

· Type correspondence, posting vacancy notices, job letters, test invitations, score notifications, exam score transfer letters, degree verifications, references, and other documents using the appropriate software program.

· Mail canvass letters, prepare appropriate folder(s), maintain log book.

· Code Civil Service lists and prepare appropriate documents for the Administrator(s).

· Assist in a variety of staffing projects including, but not limited to, the overall vacancy posting notification system, DSAT testing, and employee resignations.

· Prepare Personnel Transaction Request forms for new hires, separations, and staff movement as required.

· Maintain organized systems for filing for employee history files, DSAT test applications, prospective employee folders, and posting vacancy notices.

· Assist Human Resources Specialists in all aspects of recruitment and candidate background checks for direct care, administrative support and clerical hires.

· Other duties as assigned.

MINIMUM QUALIFICATIONS:

NON-COMPETITIVE MINIMUM QUALIFICATIONS:

There are no minimum qualifications for this title. No exam required.

COMPETITIVE MINIMUM QUALIFICATIONS:

You must be reachable for appointment the current Civil Service eligible list used for filling this title.

REASSIGNMENT QUALIFICATIONS: Current Office for People with Developmental Disabilities employees with one year of permanent, contingent permanent, or 55 B/C service as an Office Assistant 1. If you have less than one year, you must be currently reachable on the Beginning Office Assistant eligible list. 70.1 TRANSFER QUALIFICATIONS: One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 6 or higher deemed comparable to an Office Assistant 1 by the Department of Civil Service.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm.

55 B/C QUALIFICATIONS: • Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement. • Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary) • Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request.

Linked In: http://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all

#LI-KF1

APPLICATION PROCEDURE: Submit cover letter and résumé to:

DDSOO 4 – Hudson Valley

Human Resources Department

P.O. Box 470

7 Wilbur Road

Thiells, NY 10984

E-Mail: hv.internal.apps@opwdd.ny.gov

Phone: 845-947-6000, option 3, option 5

Fax: 845-947-6189

Notes on Applying: Please submit cover letter and resume by 09/14/24. Please reference the EOS #23-159R in all correspondence.

ADDITIONAL COMMENTS:

NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.

If you are hired under the HELPS Program, you will be first be appointed as a temporary employee. In May 2024, if you are performing successfully in the position, your appointment will be changed from temporary to permanent non-competitive. Once you are in permanent status, your official probationary period will begin and you may take any promotion exam for which you are qualified. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

• If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil Service Law, you may be appointed to this title as a permanent competitive employee.

• Local Bidding Agreements will be honored. • Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume. • All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility. • If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice • Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office at (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

NYS Offers Incredible Benefits!

• Savings programs such as the U.S. Savings Bond and the College Savings Plan.

• Voluntary pre-tax savings programs such as Health Care Spending Account and the Dependent Care Advantage Account offer employees options to pay for uncovered health care expenses or dependent care expenses.

• Access to the Employee Assistance Program (EAP) an assessment and referral service that connects employees with local service providers and support services to address their personal needs.

• Life insurance and Disability insurance.

• The New York State Deferred Compensation Plan is a voluntary retirement plan that offers employees the option to invest a part of their salaries for retirement on a tax-deferred basis.

NYS offers Incredible Benefits!

Paid Holidays and Leave • Thirteen (13) paid holidays each year. • Thirteen (13) days of paid vacation leave initially. • Five (5) days paid personal leave each year. • Thirteen (13) days of paid sick leave each year (PEF/CSEA), which may carry over from year to year. • Up to three (3) days professional leave each year to participate in professional development events. Health Care Coverage Employees and their eligible dependents can choose from a variety of affordable health insurance programs. Employees are provided family dental and vision plans at no extra cost.

Retirement Program Participate in The NYS Employees’ Retirement System (ERS), which is recognized as one of the best-managed and best-funded public retirement systems in the nation.

Professional Development and Education and Training NYS offers training programs and tuition assistance to eligible employees to maintain and increase their professional skills and prepare them for promotional opportunities. For more information, please visit https://goer.ny.gov/training-and-professional-development. Additionally, the Public Service Workshops Program (PSWP) offers certain professional training opportunities for PEF represented and M/C designated employees that may grant continuing education credits towards maintaining professional licensure. For more information, please visit https://oer.ny.gov/public-service-workshops-program-pswp.

• OPWDD is an Equal Opportunity/Affirmative Action employer dedicated to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

Notes on Applying: Please submit cover letter and resume by 09/14/24. Please reference the EOS #23-159R in all correspondence.

Job Type: Full-time

Pay: $34,152.00 - $42,251.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Thiells, NY 10984 (Required)

Ability to Relocate:

• Thiells, NY 10984: Relocate before starting work (Preferred)

Work Location: In person