Office Assistant

Overview:
We are seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office. This is a great opportunity for someone with strong organizational skills and a passion for providing excellent service.

Responsibilities:

Administrative Support:

• Manage and organize office files, documents, and records.
• Assist in scheduling and coordinating meetings, appointments, and events.
• Handle incoming calls, emails, and correspondence in a professional manner.
• Prepare and edit documents, reports, and presentations as needed.

Accounting:

· Assist in basic financial tasks, such as processing invoices and expense reports.

· Keep accurate records of financial transactions.

· Identify and resolve accounting discrepancies and irregularities.

Website Updates:

• Regularly update and maintain the organization's website content.

Office Supply Ordering:

• Monitor and manage office supplies inventory, order as needed for thrift store and food pantry

IT Liaison:

• Act as a point of contact with external IT support for resolving computer-related and phone issues.
• Maintain computer/laptop inventory and assignment of laptops.

Social Media Posts:

• Develop and schedule engaging content for social media platforms for food pantry and thrift store.
• Monitor social media channels for community engagement.

Human Resources:

• Post job opportunities internally and externally.
• Responsible for keeping policies and employee handbook updated

Weekly Newsletter Publication:

• Gather content and publish weekly newsletter for internal and external audiences.

Mail Management:

• Pick up mail daily from the post office and building mailbox.
• Open, date stamp, and sort mail and route to the appropriate department

Staff and Volunteer Events:

• Assist in the planning and coordination of staff and volunteer events.
• Provide logistical support for events to ensure smooth execution.

Qualifications:

• Proven experience in office management or a related field.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite
• Excellent communication and interpersonal skills.
• Familiarity with website maintenance, social media platforms, and Canva design software.
• Ability to handle confidential information with discretion.
• Familiarity with Bill.com and Gusto payroll software a plus.
• Attention to detail and problem-solving skills

Job Type: Part-time

Pay: $17.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Paid time off

Schedule:

• Day shift

Work Location: In person