Office Administrator (Manufacturing)

Are you the perfect all-rounder with Administrative, Receptionist, Accounting & HR experience?! We need Youas our next Administrative/Accounting Assistant!

Where does the Administrative/Accounting Assistant fit in?

The Administrative Assistant is responsible for maintaining general office services by organizing office operations and procedures; review and manage required office supplies; assign and monitor clerical functions. The Administrative Assistant will support corporate HR with coordination of local interviews; liaising with staffing agencies; updating HR systems and must have working knowledge of basic accounting functions.

What can you expect as our next Administrative/Accounting Assistant?

Accounting Tasks:

• Assist with purchasing needs such as inputting quotes into the Accounting Software, creating Purchase Orders (POs),
• Basic accounting tasks - prepare and submit customer invoices, process purchase invoices with supporting documents (packing slips, service report etc.), reconcile suppliers/customers’ accounts, recording credit card transactions, employees’ expenses reimbursement
• Supply petty cash to employees and maintain petty cash log in excel with all receipts and approved forms
• Support corporate accounting with day-to-day AP/AR processes

Administrative Tasks:

- Act as the key point of contact for timely communication at local division

- Act as an extension of the HR team supporting the management team, internal staff and collaborating with HR at corporate as required

- Answer all incoming calls to the front desk

- Greet all incoming visitors and assist with their sign-in

- Support with customer visits and tours as required

- Schedule out meeting rooms and ensure it is equipped and presentable for meetings as required i.e., organize with IT department

- Ensure any office maintenance/cleaning requirements are handled efficiently i.e. rug cleaning, pest control, etc. for smooth office operation

- Manage business relationship with various vendors- (cleaning services, office supplies, snow removal/landscaping etc.)

- Maintain inventory of all office supplies, ordering supplies when low. Co-ordinate purchase of office furniture as required

- Distribute all incoming mail, assist with preparation of outgoing mail when needed

- Support with reservations, airline/hotel/vehicle for staff according to company policy

- Assist with maintaining office security system and building access as required

- Ensure compliance to IATF, systems and procedures (with direction)

- Perform 5S and H&S audits as directed

- Support in HR duties as requested, such as:

• Assist with recruitment process, making calls, coordinating & Scheduling Interviews
• Support with onboarding of new hires
• Assist in the preparation of the bi-weekly payroll and other payroll related activities
• Assist with performance appraisals
• Ensuring H&S training is completed by all new hires
• Ensure timely replenishment of H&S supplies & liaising with vendor for replenishment
• Assisting & organizing fire drills
• Be a member of the JHSC managing meetings and recording minutes
• Assist with the co-ordination of corporate events

- Other duties as assigned

Are you our next Administrative/Accounting Assistant?

• 5+ years of experience working as an Administrative Assistant or related field
• Working knowledge of basic accounting functions and tasks is a requirement
• Exceptional Interpersonal skills- oral and written communication skills
• Excellent command of the English Language
• Excellent telephone communication skills
• Ability to communicate effectively with all staff levels from Executive team to Employee level
• Self-starter with a positive attitude
• Able to manage multiple priorities efficiently
• Excellent at problem solving and highly organized in a busy environment
• Have the ability to exercise tact and discretion in dealing with sensitive and confidential information
• Tech-savvy - Proficient with Microsoft Office,
• Strong team player with a strong attention to detail
• Passionate desire to learn new things and adapt when needed
• Have a strong sense of responsibility and able to handle sensitive matters
• Experience in a manufacturing environment is an asset!

Perks?!

To name a few, we offer an amazing work environment/culture, ability to participate in multiple fun-filled company events and so much more! Don't forget to ask us about our competitive total compensation package!

Think you'll be a GREAT fit?! Apply using the following link below:

https://secure4.saashr.com/ta/6152187.careers?CareersSearch

We, at Axiom are an equal opportunity employer. We are always looking for talented individuals who are motivated to meet and exceed their goals. We are proud of what we’ve been able to accomplish, and searching for new and talented additions to our team has always remained a priority.

Axiom is committed to providing reasonable accommodation for people with disabilities. If you require an accommodation, we will work with you to meet your needs in all stages of the hiring process.

Axiom participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Job Type: Full-time

Salary: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Receptionist/Administrative Assistant: 5 years (Preferred)
• Accounting: 3 years (Preferred)

Ability to Commute:

• Jackson, GA (Preferred)

Ability to Relocate:

• Jackson, GA: Relocate before starting work (Required)

Work Location: In person