Office Admin (In Office)

We are a landscape/mgmt. company looking for someone with strong administrative skills. Would like someone who is Bilingual in Spanish.

No experience in our industry needed, but 3-5 years office work preferred.

Office Admin:

Office Hours of operation are Monday - Friday from 9 AM to 4:30 PM

*Ability to work as early as 6 AM with notice for training.

Part-Time Availability: 32-38 hours a week

Position Hours Needed: Monday - Thursday: 9 AM - 4:30 PM, Friday 8 AM - 12 PM or 9 AM - 1 PM

Applicant should have strong customer service skills, be familiar and comfortable with Outlook, Excel, One Note, and Word, and very organized.
+ QuickBooks "Online" experience
+ Experience within landscape/construction industry
+ Bilingual Spanish / English

Some Job Duties:

• Entering Vendor / Supplier invoices into QBO & Aspire System
• Assist with hiring and training schedule for new employees
• Assist with payroll functions; review time sheets as needed, process time off requests, process attendance sheets, run weekly payroll.
• Assist with employee review packets by working with department manager. (Semi Annual)
• Schedule & Assist with weekly / monthly training classes as needed (Back-Up)
• Review / Assist the crews on their weekly paperwork (As-Needed)
• Talk with clients via email or by phone and direct to field management if needed.
• Assist with estimates, work tickets, and scheduling (Back-Up)
• Follow Up w/ Clients Open Items
• Working w/ Sub-Contractors, Vendors, and Suppliers as needed
• Purchasing: Materials and Supplies for jobs, equipment, trucks and trailers
• Reporting: Weekly Accounting Updates & Field Reports
• Answering Phones, Scanning, Copies, and Filing

Job Type: Part-time

Pay: $20.00 - $24.00 per hour

Expected hours: 32 – 38 per week

Benefits:

• Paid time off

Schedule:

• Monday to Friday
• No weekends

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 2 years (Preferred)

Language:

• Spanish (Required)

Work Location: In person