Office Admin

We are seeking a dynamic and organized Office Administrator to join our team at Happy Faces Academy. The Office Administrator will play a crucial role in supporting the day-to-day operations of our childcare center, ensuring efficient administrative processes and exceptional service to our families.

Responsibilities:

• Manage administrative tasks such as answering phones, responding to emails, and handling inquiries from parents and staff.
• Maintain accurate records of enrollment, attendance, and payments using different childcare management software.
• Coordinate with parents regarding enrollment, scheduling, and billing inquiries.
• Assist with staff scheduling and communication of daily activities and events.
• Support the Director in maintaining compliance with licensing regulations and safety standards.
• Assist with organizing special events, field trips, and parent-teacher meetings.
• Manage inventory and ordering of office and classroom supplies.
• Collaborate with the teaching team to ensure smooth transitions for children during drop-off and pick-up times.
• Maintain a welcoming and professional atmosphere in the office and reception area.

Requirements:

• Previous experience in Office Administration, preferably in a childcare or education setting.
• Strong organizational and communication skills.
• Proficiency in computer skills, including Microsoft Office Suite and childcare management software.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Compassionate and customer-focused approach to interacting with parents and children.
• Knowledge of childcare licensing regulations and procedures is a plus.
• CPR and First Aid certification preferred.
• High school diploma or equivalent; additional education or training in early childhood education or Office Administration is a plus.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Washington, DC 20002: Relocate before starting work (Required)

Work Location: In person